Washington, DC October 21-25, 2014
Walter E. Washington Convention Center
Kristy Sloan, CEM
To have information on all booth activities at AAFP information booths and with our AAFP concierge staff on-site, you must request approval for booth activities by August 15, 2014. Send written request to Kristy Sloan at email@example.com.
Some types of exhibiting companies may conduct drawings, prizes, awards, lotteries, or contests within their assigned booth space during and after the conference. See Giveaways for more information regarding gifts to physicians.
Describe your booth in five key media venues: the AAFP website, Assembly Preview, Official Program & Exhibit Guide, way-finding interactive touch screens, and mobile app. These opportunities offer your company beneficial exposure while helping attendees plan their time in the Exposition Hall. If submitted by the deadlines below, booth information will include: print profile (booth description), product category listings, website URL, new to show listing, booth number listing, and brand names.
The PhRMA and AdvaMed Codes on Interactions with Healthcare Professionals include strict limitations on the ability of research based pharmaceutical, biotechnology and medical device companies to provide food, beverages, non-educational and other non-practice related items to health care professionals. For more information on these guidelines, visit their respective websites.
As a result, the AAFP asks that all companies use their discretion in complying with these codes in determining what they provide health care professionals. The PhRMA Code states that items such as clipboards, pens, mugs, and other reminder objects with or without company logos or product names imprinted on them, even if they are accompanied by educational materials, could foster misperceptions that interaction with health care professionals is not based on providing information about products or health conditions. It may, however, be appropriate to distribute educational related items or items designed primarily for the education of patients or health care professionals provided they are not of substantial value ($100 or less) and do not have value to the health care professional outside of their professional responsibilities.
Payments in cash or cash equivalents (such as gift certificates, gift cards, etc.) should not be offered to health care professionals either directly or indirectly.
The AAFP in its sole discretion may withhold or deny the right to distribute gifts, souvenirs, advertising, or other materials it considers inappropriate.
These guidelines apply to all research-based pharmaceutical, biotechnology, and medical device companies who are Assembly exhibitors. It is the responsibility of all exhibiting companies to use discretion when following these guidelines.
Please contact Kristy Sloan at firstname.lastname@example.org if you have questions.
When designing your demonstration and display, please note that the following devices and materials require pre-approval by the Walter E. Washington Convention Center Director of Fire Safety.
If you are planning to do a survey in your assigned booth space, please follow the regulations below.
The following media guidelines have been adopted as protocol by leadership of the AAFP. Members of the media found in violation of these guidelines will immediately be dismissed from the AAFP event they are attending and will forfeit media credentials for subsequent meetings. Exhibitors may hold their own press conferences and are responsible for making their own arrangements. The AAFP should be notified in advance to handle press queries. If you anticipate media needing access to your booth, please contact the AAFP Public Relations Department at (800) 274-2237, ext. 5204.
Many booth designs contain copyrighted or trademarked materials, therefore permission for photographing or videotaping a booth must be given by the authorized occupants of that booth. This applies to exhibitors, attendees, and the medical and lay press. Contact the AAFP Public Relations Department at (800) 274-2237, ext. 5204.
NOTE: AAFP plans to take photographs at the 2014 AAFP Assembly and reproduce them in AAFP educational, news, or promotional material, whether in print, electronic, or other media, including the AAFP website. By participating in the 2014 AAFP Assembly, you grant AAFP the right to use your photograph for such purposes. All postings become the property of the AAFP. Postings may be displayed, distributed, or used by AAFP for any purpose.
The AAFP will provide a locked security area at the Walter E. Washington Convention Center.
NOTE: The AAFP cannot guarantee or be held responsible against loss or damage. For this reason, we recommend that you do not place products or items of value on display in your booth(s) until company representatives are in attendance.
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