Washington, DC October 21-25, 2014
Walter E. Washington Convention Center
Space assignments will begin on March 17, 2014 based on AAFP’s priority point system. Submit your exhibit application before this date to be included.
(NOTE: It is your responsibility to notify the AAFP of any other company names under which your company may have accrued points. The organization name listed on your exhibit application is the name under which your company will appear in all AAFP printed material. AAFP cannot accept phone requests for exhibit space, nor can we call exhibitors if a requested space is unavailable.)
AAFP will continue to make assignments through Tuesday, October 21, 2014, as long as space is available (assuming the exhibiting company can ensure exposition hall set-up by 5:00 p.m., Wednesday, October 22, 2014).
The AAFP point system used to make booth assignments is based on (a) the number of years a company has exhibited at the Assembly, (b) the number of booths taken during that time, and (c) the dollars spent on sponsorships. The exhibit contract date of receipt is used to determine assignments only when there is a need to break a tie in points during initial assignments or determine priority for exhibit contracts that are received after priority point assignments.
In the event a company merger or acquisition, two options exist under the AAFP’s point system:
The AAFP retains sole authority to determine the eligibility of any company or product to exhibit subject to the following.
The three categories of exhibits permitted at the AAFP's Assembly with additional specific requirements applicable of each category are as follows:
The acceptance of a product or service for exhibit does not constitute an AAFP endorsement, nor a guarantee that the product or procedure is appropriate for the medical situations indicated.
Exhibits will not be accepted if the AAFP deems them to include false or misleading statements.
Displays for tobacco products and alcoholic beverages will not be accepted.
No exhibit will be accepted if the AAFP determines the exhibit is in poor taste, offensive to persons in attendance, promotes an activity that is unethical or illegal or in general, is not in keeping with the character and purpose of the AAFP Assembly.
The AAFP may deny installation privileges or require removal of any exhibit or promotion (wholly or in part) that the AAFP finds objectionable for the reasons stated above.
The AAFP follows the American Medical Association’s Code of Medical Ethics Opinion 8.063 regarding the sale of health-related products from physicians’ offices. Consequently, no exhibit will be accepted that promotes the sale of health-related products from physician’s offices unless documentation submitted with an exhibit application clearly meets the guidelines set forth in Opinion 8.063. Similarly, Code of Medical Ethics Opinion 8.03 prohibits physicians from placing their own financial interests above the welfare of their patients. In most instances the AAFP will not accept exhibits that offer referral or other fees to physicians in exchange for recommending products or services to patients.
The AAFP has designated the following special exhibit areas within the exposition hall. These areas are shown on your floor plan. If eligible, you may choose space in one of these areas or elsewhere on the exposition hall.
*If you choose not to be in this designated area, or your exhibit contract is received after this area is filled, you may select space in the general exhibit area, however, the full booth space rate will apply.
AAFP defines co-marketing as two or more companies developing, manufacturing, producing or distributing the same product. Space assignment will be based upon averaging the priority points of each exhibiting company. Companies submitting an exhibit contract for co-marketing of products earn the standard priority points under the name that appears on the exhibit contract. All involved entities must be identified on the exhibit contract.
Subletting booth space is not allowed. Two or more firms may not exhibit in the same single space.
View Booth Relocation policy.
Agencies requesting space for a client must provide a letter of authorization with the exhibit contract from the client.
View the Reduction Policy.
The AAFP reserves the right to revise the floor plan in the event of conflicts regarding space requests or conditions beyond our control.
For information about exhibit sales or marketing opportunities, contact:
Senior Project/Sales Specialist
For information about exhibit logistics and on-site questions, contact:
Kristy Sloan, CEM
American Academy of Family Physicians headquarters:
11400 Tomahawk Creek Parkway
Leawood, KS 66211
Phone: (800) 274-2237
Fax: (913) 906-6073
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Space Assignment Guidelines