Important Dates & Deadlines

March 17:
Booth Assignments Open
Exhibit Application/Contract and Floor Plan Online

March 31:
Exhibitor Housing Open

Exhibitor Registration Open

May 1:
Online Service Manual Available

June 5:
Full Payment Due

June 24:
Assembly Preview Deadline

August 15:
Booth Activity Requests Due
Food/Beverage Requests Due
In-booth Survey Approval Due
In-booth Education Approval Due
In-booth Clinical Testing Approval Due
Island Booth Construction/Enclosed Area Diagrams Due
Par/Gobo Lighting Requests Due
Hanging Sign Requests Due

View additional information and instructions.

August 29:
Official Program & Exhibit Guide Deadline

September 5:
Exhibitor Designated Contractor (EDC) Notification Due
Exhibitor and EDC Certificate of Insurance Due

September 19:
Advance Exhibit Registration deadline for badges to be mailed in advance

September 30:
Exhibitor badges mailed (if requested before September 19)

October 14:
Advance Exhibit Registration Closes - all changes/additions/cancellations must now be done onsite at Exhibit Registration starting October 21

On-site Exhibiting Dates and Times

Installation
Installation : Tuesday, October 21, 20148:00 a.m. - 5:00 p.m.
Installation : Wednesday, October 22, 20148:00 a.m. - 5:00 p.m
Exhibiting
Exhibiting: Thursday, October 23, 201410:00 a.m. - 4:00 p.m.
Exhibiting: Friday, October 24, 201410:00 a.m. - 4:00 p.m.
Exhibiting: Saturday, October 25, 201410:00 a.m. - 2:00 p.m.
Dismantling
Dismantling : Saturday, October 25, 20142:00 p.m. - 7:00 p.m.
Dismantling : Sunday, October 26, 20148:00 a.m. - 12:00 p.m.

Equipment (ladders, job boxes, carts, forklifts, etc.) may not be brought into the Exposition Hall until 2:30 p.m. on October 25 to allow attendees time to exit.

Questions?

Please contact:
Kristy Sloan, CEM
ksloan@aafp.org
(913) 906-6222