Service Manual


Freeman AV is the official contractor for all your audio-visual needs.

Freeman AV Order Form(3 page PDF)


Hi Tech Electric is the exclusive electrical provider at the Walter E. Washington Convention Center.

Electrical Order Form(5 page PDF)

Electrical Services FAQs(2 page PDF)

Exhibitor-Designated Contractors

If you plan to use your own Exhibitor-Designated Contractor (EDC) or Exhibitor-Appointed Contractor, please view Booth Construction and EDC Instructions for more information. Deadline for submitting information to the AAFP is September 5, 2014.


Please contact:
Kristy Sloan, CEM
(913) 906-6222


Floral Expositions Inc. is the official floral vendor.

Floral Order Form(4 page PDF)

Food and Beverage

Centerplate is the exclusive catering vendor at the Walter E. Washington Convention Center.

Centerplate Catering Order Form(18 page PDF) or contact Karla Suarez at 202-249-3524 for additional information.

Distribute food and/or non-alcoholic beverages from your assigned booth space. Please keep in mind that the AAFP follows the PhRMA Codes on gifts to physicians. This policy includes food and beverage giveaways.

Insurance Coverage

The AAFP is offering an exhibitor liability insurance program through Order Form(2 page PDF)


Smart City is the exclusive Internet/telecommunications provider at the Walter E. Washington Convention Center.

Smart City Order Form(4 page PDF) or Order Online(


Labor may be ordered through Freeman Online(

Lead Retrieval

Experient is the official lead retrieval provider. Scan attendee badges to capture and follow-up with your leads after the show.

Lead Retrieval Order Form(2 page PDF)

Official Contractor

Freeman is the official contractor for booth furnishings, carpet (mandatory), labor, porter/cleaning services, signage, and shipping services.  Order through Freeman Online(


Plumbing Service Order Form(4 page PDF)


Rigging Service Order Form(3 page PDF)


CES Security is the official security provider.  

Security Order Form(1 page PDF)


How do I label my materials? Where do I send my materials to the advance warehouse or direct to show-site? When may materials be received?

View detailed shipping instructions through Freeman Online(

Walter E. Washington Convention Center

The Expo Hall will be in Halls D and E of the Walter E. Washington Convention Center( in Washington, DC.