Orlando, FL Sept 20 - 24, 2016
Don't miss your opportunity to network with family physicians at the 2016 FMX!
September 20-24, 2016
Kristy Sloan, CEM
Island exhibit booths may extend to a height of 20' with full use of the floor space permitted. However, demonstration areas may not extend to the aisle line of the exhibit; space needs to be left in the exhibit to accommodate spectators.
The Orlando, FL Fire Department and the Orange County Convention Center require that all fully enclosed exhibit space be equipped with a smoke detector (inside the enclosed area) that can be heard outside the area. Sixty days prior to the event, booths with enclosed areas must provide a floor plan designating smoke detectors, clearly marked fire extinguishers and exits to the Orange County Convention Center and Kristy Sloan (email@example.com), AAFP. In addition, booths with enclosed areas must have venting to the outside of the booth so that, in the event there is smoke, it can reach the Center’s smoke detection systems. Booths with an enclosed area of more than 300 sq. ft. must have an approved fire protection system, either sprinkler or automatic dry chemical. If a booth does not have a protective system, a fire watch will be required by the Fire Marshal at the exhibitor’s expense.
Some groups of booths that abut each other, but are not shown on the floor plan as island booths, may be converted to islands. These floor plan changes must be approved by the fire marshal and the appropriate island surcharge fee must be paid to the AAFP. Some aisles may be blocked to create islands not shown on the floor plan, except for those providing free access to emergency exits or those designated as fire lanes. All other rules for island booths apply.
Exhibitors may not request two corner booths that abut each other.
Exhibitors are not permitted to span an aisle by ceiling or floor covering. Contact Julia Ozark for additional marketing opportunities.
Multi-level exhibits require prior approval from Kristy Sloan at AAFP firstname.lastname@example.org, and the Orange County Convention Center. Exhibit application MUST reflect that the space requested is for a multi-level exhibit. Multi-level exhibits may not exceed the 20’ height limit.
The floor load capacity at the Orange County Convention Center is 350 pounds per square foot in the exhibit hall.
Each exhibitor shall be responsible for compliance with the Americans with Disabilities Act within their assigned booth space.
*Aisles must be clear of all boxes, skids, crates, trash, materials by 1:00 p.m. to allow the official contractor to clean/vacuum for the 4:30 p.m. Grand Opening.
**Product placement, exhibit touch-up, display cleaning, booth vacuuming ONLY from 1:00 - 4:30 p.m. on Wednesday, September 21, 2016.
***Equipment (ladders, job boxes, carts, forklifts, etc.) may not be brought into the Expo Hall until 3:30 p.m. on September 23 to allow attendees time to exit.
For safety reasons, children under 18 are not allowed in the Expo Hall during installation or dismantling due to heavy equipment.
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Rules and Regulations