Service Manual

Questions?

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Please contact:
Kristy Sloan, CEM
ksloan@aafp.org
(913) 906-6222

FMX official vendor information is below.

Order forms and online order links will be available April 5, 2017 to assist your company in all your on-site booth needs.

FMX linear booths include 8' black/white back drape, 3' black side drape, and a booth ID sign. Carpet/floor covering is mandatory per AAFP show regulations and may be ordered through the Official Contractor, Freeman.

Audio-Visual

Freeman AV is the official provider for all your audio-visual needs.

Booth Furnishings

Freeman is the official contractor for booth furnishings (i.e. draped tables, chairs, counters, etc.), carpet (mandatory per AAFP regulations), labor, porter/cleaning services, signage, and shipping services.

Electrical

Freeman is the official provider for all your electrical needs.

Exhibitor-Appointed Contractors

If you plan to use your own Exhibitor-Appointed Contractor/Exhibitor-Designated Contractor (EAC/EDC), please view the Terms and Conditions(16 page PDF) for insurance requirements. Deadline for submitting information EAC/EDC notification and insurance through the Exhibitor Login is July 31, 2017.

Floral

The official floral provider will be available April 5, 2017.

Food and Beverage

The RK Culinary Group is the exclusive catering provider at the Henry B. Gonzalez Convention Center.

Distribute food and/or beverages from your assigned booth space. Please keep in mind that the AAFP follows the PhRMA Codes on gifts to physicians. This policy includes food and beverage giveaways.

Henry B. Gonzalez Convention Center

The FMX Exposition will be in Halls 2, 3 of the Henry B. Gonzalez Convention Center(www.sahbgcc.com) in San Antonio, TX.

Insurance Requirements

View the Terms and Conditions(16 page PDF) for AAFP FMX Insurance Requirements for all exhibitors and/or exhibitor-appointed contractors/exhibitor-designated contractors. Deadline for submitting valid insurance is July 31, 2017.

Internet/Telecommunications

SmartCity is the exclusive Internet/telecommunications provider at the Henry B. Gonzalez Convention Center.

Labor

Labor may be ordered through Freeman, the AAFP's official contractor.

Lead Retrieval

Experient is the official lead retrieval provider. Scan attendee badges to capture and follow-up with your leads after the show.

All FMX attendee badges contain the mailing address. It may also contain email address if the attendee does not "opt out" of releasing that information.

Mailing List

Generate excitement about your products or services by renting the 2017 AAFP FMX pre-show list from InFocus Marketing, AAFP's exclusive list manager.

Contact InFocus Marketing at (800) 708-5478 or email sales@infocusmarketing.com.

Official Contractor

Freeman is the official contractor for booth furnishings, carpet (mandatory per AAFP regulations), labor, porter/cleaning services, signage, and shipping services.

Plumbing/Water/Drainage

The Henry B. Gonzalez Convention Center is the exclusive provider of compressed air, water, and drainage.

Rigging

The Henry B. Gonzalez Convention Center is the exclusive rigging provider.

Security

The City of San Antonio Off-Duty Employment Unit is the official security provider during the AAFP FMX.

Service Desk Location

The on-site Exhibit Service Desk will be located in the back of Hall 2 at the Henry B. Gonzalez Convention Center. Official vendors will be available to answer questions, take on-site orders, and make order changes starting Monday, September 11, 2017 - Friday, September 15, 2017.

Shipping

How do I label my materials? Where do I send my materials to the advance warehouse or direct to show-site? When may materials be received? Detailed shipping instructions will be available April 5, 2017.