Exhibitor Personnel

Exhibit at 2017 AAFP FMX

Don't miss your opportunity to network with family physicians at the 2017 FMX!

September 12-16, 2017
San Antonio, TX


Registration is Open!

Advance exhibitor badging will close September 5, 2017*. After this date all additions/changes/cancellations must be done on site at Exhibitor Registration in Hall 1 of the Henry B. Gonzalez Convention Center, San Antonio, TX starting September 11, 2017 at 1:00 p.m.

*If you would like your exhibit personnel badges mailed to your company representative in advance, all information must be entered in the system by August 18, 2017 and mailing option must be selected.

On-site Exhibitor Badge Pickup

Exhibitor Registration will be located in Hall 1 of the Henry B. Gonzalez Convention Center, San Antonio, TX.

Monday, September 11, 20171:00 p.m. – 5:00 p.m
Tuesday, September 12, 20177:00 a.m. – 5:00 p.m.
Wednesday, September 13, 20177:00 a.m. – 6:30 p.m.
Thursday, September 14, 20177:00 a.m. – 5:00 p.m.
Friday, September 15, 20177:00 a.m. – 3:30 p.m.

Exhibitor Personnel Guidelines

Exhibit at 2017 AAFP FMX

Don't miss your opportunity to network with family physicians at the 2017 FMX!

September 12-16, 2017
San Antonio, TX


Questions?

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Contact the AAFP at:
(800) 274-2237
Monday - Friday
8:00 am - 5:30 pm CT
or aafp@aafp.org

Badge Fees

Exhibitors may register up to four booth personnel free of charge for each 10’ x 10’ booth or equivalent. Requests for more than four per 10' x 10' booth require AAFP approval.

Companies requesting more than their allotted number of free exhibitor badges will be charged $995 per additional badge/person. This assessment is made following the AAFP FMX based on a final badge count. The return of unused badges to exhibitor registration must be made before 4:30 p.m. on Wednesday, September 13, 2017, to not count against your company's allotment.

Badge Information

  • Booth personnel are not allowed admission to the exposition hall without an AAFP official badge. This applies to all exhibitors and other personnel such as models or temporaries. Personnel identification is required.
  • If badges are requested to be mailed in advance, they will be sent via First Class Mail after August 21, 2017, to your designated company official. Requests for badges to be mailed must be received by August 18, 2017.
  • Badges may be held at the exhibitor registration counter instead of being sent by First Class Mail upon request in the online badge system.
  • Individuals requesting badges on-site may be required to show a business card and/or personal identification.
  • Badges are the property of the AAFP and must be relinquished on request. Failure to comply constitutes a violation of these rules and regulations.

General Information

  • Requested credentials will be mailed for exhibit registrations received by August 18, 2017 if mailing option is selected. Badge requests after August 18, 2017, may be picked up on-site at Exhibitor Registration in Hall 1 at the Henry B. Gonzalez Convention Center starting Monday, September 11, 2017 at 1:00 p.m.
  • The pre-registrant exhibit badge system will close September 5, 2017. After this date additions/changes/cancellations must be done on-site at Exhibitor Registration starting Monday, September 11, 2017 at 1:00 p.m.
  • Four (4) exhibit badges per 10' x 10' booth size are complimentary. If you go over your company allotment the $995 per badge fee will be invoiced after the 2017 FMX.
  • The primary contact will also need to register in the online badge system to receive a badge. This primary contact will receive all materials for the group.

Models or Temporary Personnel

If your company orders models or other temporary personnel, please provide them with the correct company name, booth number, and on-site contact name. These individuals cannot gain entrance to the exposition hall without an official badge; badges are not issued unless a connection with a legitimate exhibiting company is verified.

Guest Policy

AAFP Terms & Conditions state only qualified prospects be given access to the exposition hall. Therefore, badges are not issued to representatives of leasing companies, financial institutions, suppliers, vendors, and others wishing to make business contacts, nor to exhibitors’ family and guests.

Exhibit Staffing

Exhibits are open and must be staffed at the following times:

  • Wednesday, September 13, 2017 from 4:30 - 7:00 p.m.
  • Thursday, September 14, 2017 from 9:30 a.m. - 4:30 p.m.
  • Friday, September 15, 2017 from 10:30 a.m. - 3:30 p.m.

Exhibitors are expected to make their airline reservations in accordance with this policy. Those solely staffing their booths may, of course, take brief breaks.

Parking

Henry B. Gonzalez Convention Center Parking Information(www.sahbgcc.com).

Free Convention Shuttle

Exhibit personnel are welcome to ride the free convention shuttle running Tuesday, September 12, 2017 through Saturday, September 16, 2017 from AAFP FMX hotels not within walking distance. Consult an on-site shuttle schedule for details.

After-hours Admission to Exposition Hall

During the three show days, exhibit personnel wearing badges may enter the exposition hall at 7:00 a.m. and remain in the exposition hall until one hour after it closes.