Each year, the National Congress of Family Medicine Residents (NCFMR) and the National Congress of Student Members (NCSM) convene during the National Conference of Family Medicine Residents and Medical Students to discuss issues of vital interest to residents and medical students. This discussion generates resolutions, which often influence American Academy of Family Physicians (AAFP) policy, programming, and activities. The following information will help you be a part of this process(6 page PDF).
Research is the first step in developing a resolution. Solid data must be presented to support the requested action. It is also imperative to put the resolution in the context of the issue’s history. This history can include current and past AAFP actions and policies, as well as the actions and policies of other organizations. Information about AAFP policies, positions, and current activities is available on AAFP.org. During the National Conference, this information is also available outside the NCFMR and the NCSM rooms, as well as in the Resolution Writing Center.
To assess the merits of a proposed resolution, consider the following questions:
1. How many residents, students, family physicians, or others have special interest in this issue/topic (e.g., many, some, a few)?
2. Is the recommendation within the AAFP’s scope or authority?
The AAFP was founded to promote and maintain high quality standards for family physicians. Its mission is to improve the health of patients, families, and communities by serving the needs of members with professionalism and creativity. Major functions of the organization include the following: promoting the science and art of family medicine; providing advocacy, representation, and leadership for the specialty; preserving and promoting high quality, cost-effective health care; protecting the right of family physicians to perform medical and surgical procedures for which they are qualified by training and experience; and providing responsible advocacy and education for patients and the public in health-related matters.
3. Is the recommendation relevant to any of the AAFP’s four strategic objectives?
4. Does the recommendation have financial implications for the AAFP (e.g., costs associated with research, meetings, production, travel, staff time)?
Financial implications should not prevent you from proposing specific action; however, it is essential to estimate the approximate level of funding needed to implement your resolution and to understand the potential impact on existing resources.
5. Has this recommendation already been addressed by the NCFMR or the NCSM? If so, what action was taken?
Resources available to answer to these questions include the following:
These resources are available during the National Conference in the Resolution Writing Center.
6. Is the AAFP currently addressing this issue/topic?
What are the basic rules for writing a resolution?
Tips on resolution writing are provided during the joint session of the NCFMR and the NCSM on Thursday.
Facilitated group discussions are held following the joint business session on Thursday afternoon. These groups provide an ideal forum for generating and refining resolutions regarding continuing professional development, education, advocacy, health of the public and science, membership and member services, and quality and practice (i.e., practice advancement).
Rule #1 – Every resolution must include the following:
Rule #2 – Only one issue should be addressed in each resolution. If multiple “resolved” clauses are included in a resolution, each clause should be related to the resolution’s central issue.
Rule #3 – Every resolution should be concise and accurate.
Rule #4 – Each “resolved” clause in the resolution must stand alone. The “resolved” clause is the only part of a resolution that is officially adopted, so these statements must be complete and understandable apart from any of the other text in the resolution.
What is the process for submitting a resolution?
Please note: Resolutions are not accepted in advance of the National Conference. However, authors are encouraged to begin the research and writing process prior to arriving at National Conference.
Deadline: Resolutions must be submitted by 6 p.m. on the first day of the conference (Thursday), to the staff of the Congress Business Office. Resolution authors must stay in the office until staff approves the submission.
Resolutions may be typed and printed out or submitted as an electronic file on a USB flash drive. Each resolution must be accompanied by a completed Resolution Submission Form(2 page DOC); this form is also available in the Resolution Writing Center. Staff will not accept a resolution without a submission form that includes all requested information. The form may be completed by hand, or it may be completed electronically and printed out or submitted on a USB flash drive.
A limited number of computers are available in the Resolution Writing Center and the Candidate Writing Room, but resolution authors are encouraged to bring a laptop and USB flash drive to type and transfer resolutions. Printers are available to print resolutions and submission forms.
What happens to a resolution after it is submitted?
What happens to resolutions that are adopted by the NCFMR/NCSM?
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National Conference of Family Medicine Residents and Medical Students
NCFMR and NCSM Resolutions