2016 National Conference Poster Competition

Important Dates

  • Notification to applicants:  May 15, 2016
  • National Conference of Family Medicine Residents and Medical Students:  July 28-30, 2016

The National Conference poster application process is closed.

Applicants will be notified by May 15, 2016.

Purpose

The purpose of the National Conference poster competition is to stimulate research by medical students and family medicine residents, to provide a venue to share innovative and effective educational programs, to showcase unique community projects, and to encourage networking among medical students and residents with similar interests.

Categories

  • Research: Summarize the results of a well-defined basic or clinical research project, including a hypothesis, dependent and independent variables, tests for measures of association, succinct discussion of data, etc.  All work should be original.  Projects may involve observational or interventional studies.  If project involves human subjects, documentation of approval or exemption from an institutional review board (IRB) is required.
  • Clinical Inquiry: Present a clinical scenario with discussion of an actual patient presentation or review current evidence-based recommendations for a clinical topic.  A clinical case presentation must include an introduction, case description, and discussion of current practice guidelines for management of the patient.  An evidence-based review need not be based on an actual patient presentation, but must provide a systematic review of the current best research evidence to answer a clinical question.  The presentation should provide an evidence-based answer on a topic relevant to family medicine and common in everyday practice and include an evidence summary, recommendations from others, and clinical commentary.  View a current list of AAFP-approved evidence-based medicine sources.
  • Community Project: Describe personal experience working on a community-based initiative to improve the health of a specific population (e.g., providing adolescent AIDS education, working with school nurses to develop asthma action plans, establishing a health care program for the homeless, etc.).  Student/resident applicant(s) must have served in a leadership role in the planning and execution of the project.  The description should include an evaluation of the project.  If project involves human subjects, documentation of approval or exemption from an institutional review board (IRB) is required.
  • Educational Program: Describe an educational program or curricular innovation that has been evaluated for its impact on medical student or resident training.  Student/resident applicant(s) must have played a substantive role in the creation, implementation and/or evaluation of the target program.  This may have been done in collaboration with faculty.  An applicant(s) needs to state specifically the role he/she played in the program.  If project involves human subjects, documentation of approval or exemption from an institutional review board (IRB) is required.

Submission Requirements

  • All projects must be completed at time of application. The printed poster is not needed until the time of National Conference, if accepted.
  • Entries may not be taken from previously published papers.
  • The subject of the poster presentation may be based on coursework or an extracurricular activity.
  • Presenters of accepted entries must by AAFP resident or student members, willing to pay for and attend the 2016 National Conference of Family Medicine Residents and Medical Students, and be present at their display during select exhibit hours.

Instructions for Submission

The online application does not allow you to save and return to resume the application at a later time.  Before starting your application, have all materials and information listed below ready and in the required format.

  • Poster title
  • Author name(s)
  • Contact information
  • Short poster title (if accepted, this 40-character title is used for on-sight signage)
  • Short abstract (not to exceed 200 words; see examples)(2 page PDF). Full abstract (see requirements below) as an attached document (not to exceed five pages, excluding Reference page for Clinical Inquiry entries).
  • IRB approval/exemption document as an attachment; required if project involves human subjects. (Find more info about IRB.)

Full Abstract Requirements

Applicants must include all information outlined for each category below. Five-page maximum, excluding the Reference page for Clinical Inquiry entries.  Please bold each section header for easier reading by judges. 

Research (See example.)(2 page PDF)

•    Project description
•    Objectives/purpose
•    Methodology
•    Presenters' role in project
•    Results
•    Conclusions/discussion

Clinical Inquiry (See example.)(2 page PDF)

•    Introduction
•    Case description
•    Discussion of practice guidelines
•    References (Reference page is in addition to the five-page maximum)

Community Project and Educational Program (See example.)(2 page PDF)

•    Project/program description
•    Objectives/purpose
•    Methodology
•    Presenters’ role in project/program
•    Results/Conclusions/discussion

Judging Criteria

Poster judging is a two-tier process.

1. Application/Abstract

  • Application and abstracts will be peer-reviewed and judged on the following criteria:
  • Relevance to family medicine
  • Originality/innovative natures of project or question
  • Statement of purpose/goals
  • Project description
  • Evidence-based nature of content
  • Validity of conclusions
  • Impact on future work

2. Onsite Poster Presentation

  • If accepted for presentation, poster authors will be invited to display their posters at the 2016 National Conference (see display information below).
  • Author(s) will be required to staff their poster display during select exhibit hours at National Conference.
  • On-site judging will be held on July 29 during select exhibit hours. Authors will have three minutes to present their poster and will be evaluated on the following criteria:
    • Relevance to family medicine
    • Design
    • Display
    • Presenter's skill

Display

  • Entries accepted for presentation will be displayed in designated area at National Conference. 
  • Displays will be limited to one side of a 8’ wide x 4’ high tack board. The recommended poster size is 3’ x 4’. 
  • Costs associated with creating, shipping, and storing the poster display will be the responsibility of the authors. 

Recognition

Outstanding poster presentations will be recognized during National Conference. The top resident and top student will earn a trip to the 2016 Family Medicine Experience (FMX) in Orlando, FL to present their poster. Posters will be displayed from September 20-24. No monetary awards are offered.