Call for 2017 Workshop Proposals

Submit or Modify Your Proposal

Are you ready to start the proposal process? Or maybe you need to modify your submission? Click below to set up a new account or access your existing account.

Workshop Proposal Deadline: Sunday, November 13, 2016

You are invited to submit one or more workshop proposals for the 44th National Conference of Family Medicine Residents and Medical Students, July 27-29, 2017 in Kansas City, MO. The committee is looking for workshops that highlight the clinical spectrum of a family physician. All proposals must be submitted by Sunday, November 13, 2016.  


For questions about National Conference or the workshop proposal process, please contact Rachel Larsen at or 800-274-2237 x6720.

How to Submit a Proposal

1.  Log in to the AAFP proposal submission website.

  • New users will need to create an account. 
  • Returning users will need their email and password to log in. "Forgot your password?" link available if needed.

2.  Enter Proposal Title to begin the submission process.  If you need to modify an existing proposal, you can return to your partially completed or completed submission by logging back into the system, clicking "Submit Proposal" and then clicking the Edit icon under "Actions" next to the proposal to be modified.  Once the deadline has passed, no additional modifications will be allowed.

3.  Add Presenter Information.  There are three ways to add presenters after entering your proposal title. More information about these options is provided within the application once you begin the submission process.

Option 1: Add logged in user as presenter

Select this option if:

  • You are a presenter and are logged into the online system. You will need your email and password to log in. "Forgot your password?" link available if needed.

Option 2: Search existing contacts in our database

Select this option if:

  • You're completing the application on someone's behalf and don't know if he/she has an online profile OR
  • The proposal includes multiple presenters and you're unsure if each already has an online profile.

Option 3: Add/Edit presenter

Select this option if:

  • You do not find all the necessary presenter profiles for your proposal after searching via "Option 2". You will need to complete all fields for all speakers, so please have their contact information available.

4.  Enter proposal information and submit.

Please note the information below about the role of the primary presenter.  The primary presenter:

  • is the individual who is self-identified as the main contact for each workshop proposal submitted; 
  • is responsible for communicating all proposal and presentation information to the AAFP and co-presenters;  
  • will receive all communication from the AAFP via the information provided in the submission; and 
  • by submission of this proposal, agrees to execute and return the required documents and disclosures by the due dates.

Workshop Criteria

Please review the following workshop criteria to help prepare your proposal.

1. Title

2.  Abstract/Description
Provide a workshop description focused on benefits to attendees.  Write as you would have it appear in the conference program book, in third person present tense. (2000 character limit)

3.  Track
Content will focus on the following content track:

  • Career Planning
  • Clinical Skills
  • Health Policy and Advocacy
  • Leadership Development
  • Practice Management
  • Research

View topics suggested by National Conference attendees within each track.

4.  Learning Objectives
List a maximum of four learning objectives participants will learn as a result of this workshop.

5.  Duration
Content must work as a 60- or 90-minute session. Please note, there are a limited number of 90-minute workshop slots available.

6. Format
Select the primary format of your workshop:

  • Interactive
  • Lecture/Presentation (one or multiple presenters)
  • Panel Discussion (with moderator)

7.  Primary Audience
Content must be specific to residents and/or medical students and the specialty of family medicine. Please keep in mind the following information when selecting Primary Audience:

  • M1-M2:  While open to everyone, workshop is introductory, most appropriate for M1-M2 students.
  • M3-M4:  While open to everyone, workshop is mid- to high-level, most appropriate for M3-M4 students as they prepare for residency.
  • Residents:  While open to everyone, workshop is advanced and/or focused on residents, not medical students.

8.  Learning Tools
What are the learning tools used in your workshop?

  • Audience response/engagement system (if available)
  • Case studies
  • Demonstration/hands-on demonstration
  • Pre- and post-tests
  • Small group exercises
  • Standardized patients
  • Video clips
  • Virtual simulation
  • Other

9.  Room Set-Up Preference
Select preferred room set-up for your workshop:

  • Theater (lecture or panel)
  • Small group (for group work)

10.  Methodology
Outline planned workshop activity that makes this session unique and why specific room set-up is preferred. 

11.  Audio Visual/Room Needs
All rooms are set with data projector, screen and microphone.  Additional reasonable Audio Visual and room requests will be considered but cannot be guaranteed. 

12.  Request for Honorarium
If honorarium is requested, the rates are as follows:

  • 60-minute workshop
    • $500 if workshop is delivered once/$850 if delivered twice
  • 90-minute workshop
    • $750 if workshop is delivered once/$1000 if delivered twice

13.  Chat and Chew Table Facilitator
Indicate whether you have interest in serving as a volunteer Chat and Chew table facilitator at National Conference (small group discussion on Thursday, July 27).  The topic would be based on your proposal. Facilitators will be selected at a later date, independent of the workshop proposal selection process, based on space and topic needs.

As a reminder, workshops may not be used as a forum for advertising specific programs, products or services.

Proposal Evaluation

The National Conference Planning Committee will evaluate each workshop proposal on the following:

  • Value of topic to residents and medical students
  • Relevance to family medicine
  • Quality of learning objectives
  • Use of learning format/tools to encourage audience interaction
  • Demonstration of evidence-based medicine
  • Speaker credentials
  • Relationship of workshop proposal to other National Conference programming
  • Past speaker ratings (if applicable)
  • Overall quality of proposal

Proposal Notification

Workshop proposals will be evaluated in January 2017. You will be notified of the status of your proposal(s) in early February 2017.