Call for 2016 Workshop Proposals

Workshop Proposal Deadline: Friday, November 13, 2015

You are invited to submit one or more workshop proposals for the 43rd National Conference of Family Medicine Residents and Medical Students, July 28 - 30, 2016 in Kansas City, MO. All proposals must be submitted by Friday, November 13, 2015.

How to Submit a Proposal

How to Submit a Proposal

1. Log in to the AAFP proposal submission website.

  • New users will need to create a login. (Please note your ecode for future use.)
  • Returning users will need to use their assigned ecode to log in. (Forgot your ecode? We can help.) 

2. Enter Proposal Title to start proposal process. If you need to modify your proposal, you can return to your partially completed or completed submission by logging into the system and clicking "Submit Proposal" and then "Modify Proposal" on the left side of the screen. Once the deadline has passed, no additional modifications will be allowed.

3. Add Presenter Information. There are three ways you can add presenters for this proposal after entering proposal title. More information about these options is provided after you enter the proposal title to start the  process.

  • Option 1: Add logged in user as presenter
    • Select this option if you are the primary presenter and are logged-in or have previously created a profile in this online system.
      • ​You will need your e-code to log in. Forgot your e-code?
      • If you're unsure if you have a profile, please follow directions for Option 2: "Search existing contacts in our database."
  • Option 2: Search existing contacts in our database
    • Select this option if:
      • You're not sure if you have a profile in this online system OR
      • You're completing the application on someone's behalf and don't know if he/she has an online profile.
  • Option 3: Add/Edit presenter
    • Select this option if:
      • You do not find a profile after searching existing contacts AND/OR
      • You have co-presenters who do not have a profile in the online system (after your search).

4. Submit your proposal.

Please note the information below about the role of the primary presenter. The primary presenter:

  • is the individual who is self-identified for each workshop proposal submitted; 
  • is responsible for communicating all proposal and presentation information to the AAFP and co-presenters;
  • will receive all communication from the AAFP via the information provided in the submission; and 
  • by submission of this proposal, agrees to execute and return the required documents and disclosures by the due dates.

Workshop Criteria

Please review the following Workshop Criteria to help you prepare your proposal. (You will be able to save and edit your proposal after logging in.)

1. Title

2.  Abstract/Description
Write workshop description as it should appear in the conference program book, in third person, present tense (2000 character limit).

3.  Learning Objectives
List a maximum of four learning objectives that the participant will learn as a result of your workshop.

4.  Duration
Content must work as a 60- or 90-minute session. Please note, there are a limited number of 90-minute workshop slots available.

5. Format
Select the primary format of your workshop.

  • Interactive
  • Lecture/Presentation (one or multiple presenters)
  • Panel Discussion (with moderator)

6.  Learning Tools
What are the learning tools used in your workshop?

  • Audience response/engagement system (presenter provided)
  • Case studies
  • Demonstration/ hands-on demonstration
  • Pre- and post-tests
  • Small group exercises
  • Standardized patients
  • Video clips
  • Virtual simulation
  • Other

7.  Room Set-Up Preference
Select the preference of room set-up for your workshop.

  • Theater (lecture or panel)
  • Small group (for group work)

8.  Methodology
Outline planned workshop activity that makes your workshop unique, and why specific room set-up is preferred.

9.  Primary Audience
Content must be specific to residents and/or medical students and the specialty of family medicine. Please keep in mind the following information when selecting Primary Audience:

  • M1-M2:  While open to everyone, workshop is introductory, most appropriate for M1-M2 students.
  • M3-M4:  While open to everyone, workshop is mid- to high-level, most appropriate for M3-M4 students as they prepare for residency.
  • Residents:  While open to everyone, workshop is advanced and/or focused on residents, not medical students.

10.  Primary/Secondary Focus Area
Content must address one or more of the following content focus areas:

  • Career Planning
  • Clinical Skills
  • Health Policy and Advocacy
  • Leadership Development
  • Practice Management
  • Research

View topics suggested by National Conference attendees within each focus area.

11.  Audio Visual/Room Needs
All rooms are set with data projector, screen and microphone. Additional reasonable Audio Visual and room requests will be considered but cannot be guaranteed.      

12.  Request for Honorarium
 If honorarium is requested, the rates are as follows:

  • 60 minute workshop
    • $500 if workshop is delivered once/$850 if delivered twice
  • 90 minute workshop
    • $750 if workshop is delivered once/$1000 if delivered twice

13.  Chat and Chew Table Facilitator
Indicate whether you would be interested in serving as a volunteer Chat and Chew table facilitator at National Conference (small group discussion on Thursday, July 28). The topic would be based on your proposal. Facilitators will be selected at a later date, independent of the workshop proposal selection process, based on space and topic needs.

As a reminder, workshops may not be used as a forum for advertising specific programs, products or services.

Proposal Evaluation

The National Conference Planning Committee will evaluate the following for each workshop proposal:

  • Value of topic to residents and medical students
  • Relevance to family medicine
  • Quality of learning objectives
  • Use of learning format/tools used to encourage audience interaction
  • Demonstration of evidence-based medicine
  • Speaker credentials
  • Relationship of workshop proposal to other National Conference programming
  • Past speaker ratings (if applicable)
  • Overall quality of proposal

Proposal Notification

Workshop proposals will be evaluated in January 2016. You will be notified of the status of your proposal(s) in early February 2016.


For questions about National Conference or the workshop proposal process, please contact Amy Mulligan Kennedy via email or at 800-274-2237 x6735.

Submit or Modify
Your Proposal

Are you ready to start the proposal process? Or maybe you need to modify your submission? All you need is your ecode to get started. If you don't have an account or if you forgot your ecode, we can help