Cancellation Policy

Cancellation of Booth Rental

Exhibit space that has been assigned and confirmed may be canceled by written notice to Exhibit Sales at the AAFP Headquarters. If notice of cancellation is received:

  • Before April 1, 2014 -- Exhibitor forfeits 10% of total cost for exhibit space assigned.
  • April 1, 2014 - May 19, 2014 -- Exhibitor forfeits 50% of total cost for exhibit space assigned.
  • On May 20, 2014 or after -- Exhibitor forfeits 100% of total cost for exhibit space assigned.

Space requests made on or after May 20, 2014 are subject to the above-mentioned cancellation policies seven days after the booth is assigned.

NOTE: It is the exhibitor's responsibility to cancel all other arrangements made in connection with exhibiting, including hotel reservations, requests for the services of official vendors, or any other contracted services associated with the National Conference. Exhibitor is liable for any and all fees or penalties associated with the cancellation of said services, including without limitation, attrition charges imposed by National Conference hotels to the extent applicable to exhibitors' cancellation.

Cancellation of Exposition

In the event of cancellation of the National Conference exposition due to fire, strikes, governmental regulations, terrorism or causes which would prevent or make the same commercially unreasonable its scheduled opening or continuance, then and thereupon exhibitors and the AAFP have no further obligation to each other, and the AAFP management shall determine an equitable basis for the refund of such portion of the exhibit booth fees as is possible, after due consideration of expenditures and commitments already made.

Questions?

Please contact:
Kristy Sloan, CEM
ksloan@aafp.org
(913) 906-6222