Exhibit Service Manual

Each 10' x 10' booth includes: gray carpet, one draped table, two side chairs, one wastebasket, 8' black/white/black back drape, 3' black side drape, and a 7' x 44" booth ID sign. For additional items, please see official vendor information below.

Order forms and online ordering links are listed below.

Audiovisual

Visual Aids Electronics (VAE) Corp. VAE is the official contractor for all your audio-visual needs.

VAE order form(2 page PDF).

Booth Furnishings

George Fern Exposition is the official contractor to order additional booth furnishings, porter/cleaning services, or signage, to view shipping instructions, and more.

Order George Fern services online(servicemanuals.fernexpo.com). Password: aafp14

Catering

If you would like to distribute food and/or non-alcoholic beverages from your assigned booth space, you must receive approval from the AAFP and Aramark, the Kansas City Convention Center's exclusive caterer.

Contact Kristy Sloan (ksloan@aafp.org), AAFP, and Linda Shields (shields-linda@aramark.com), Aramark or 816-221-2737.

Electrical

Green Wave Technology is the official electrical vendor.

Exhibitor-Designated Contractor

Exhibitors using an exhibit service firm other than the official contractor (George Fern) must abide by all AAFP and Kansas City Convention Center regulations. All exhibitor designated contractors and a valid certificate of insurance must be submitted to Kristy Sloan (ksloan@aafp.org), AAFP Convention Operations, by July 11, 2014.

Exhibitor Registration

Exhibitor registration is open. The login password was sent with the confirmation email to login and register your booth personnel. Exhibitors are allowed six complimentary badges per 10' x 10' exhibit space. Please contact Kristy Sloan (ksloan@aafp.org), AAFP, if you need the login resent or have questions.

Exposition Hall Colors

  • Booth Carpet: Gray
  • 8' Back Drape: Black, White, Black
  • 3' Side Drape: Black
  • Table Drape: White or Black

Floral

Plants and floral as booth decor may be ordered through George Fern Exposition.

Order George Fern services online(servicemanuals.fernexpo.com). Password: aafp14

Installation & Dismantling

For safety reasons, children under 18 are not allowed in the Exposition Hall during installation and/or dismantling. No exceptions due to heavy equipment in the hall.

Installation
Thursday, August 7, 2014
9:00 a.m. - 5:00 p.m. CDT
The AAFP reserves the right to assign labor to set up any display that is not in the process of being erected by 4:00 p.m. The charge for this labor will be paid by the exhibitor.

Dismantling
Saturday, August 9, 2014
1:00 p.m. - 3:00 p.m. CDT
Although breakdown extends for two hours, exhibitors are instructed to take all items of value with them as they exit the hall.

To maintain show integrity, dismantling or packing of materials/supplies may not begin until 1:00 p.m. on Saturday, August 9. Exhibitors are expected to make their airline reservations in accordance with this regulation. Violators are subject to the AAFP violation regulations.

Internet/Telecommunications

Green Wave Technology is the official Internet/telecommunications vendor.

Kansas City Convention Center

The 2014 National Conference of Family Medicine Residents and Medical Students will be held at the Kansas City Convention Center(www.kcconvention.com) in Kansas City, MO.

Labor

Hire labor to install and/or dismantle your booth.

Order George Fern services online(servicemanuals.fernexpo.com). Password: aafp14

Meal Vouchers

The deadline to purchase discounted meal vouchers for booth personnel in the AAFP Lunch Area was July 23, 2014. Due to contracts between the Convention Center and their in-house caterer, AAFP isn't allowed to sell these meal vouchers after this date.

A separate concession stand will be open for those who do not take advantage of this discounted offer.

Porter/Cleaning

While your booth price does include a wastebasket, it does not include porter service. If you would like your wastebasket emptied each day, you must order porter service from the AAFP's official contractor, George Fern Exposition. If you have giveaways that generate trash, you will need to order porter service to remove your empty cartons and/or containers.

Order George Fern services online(servicemanuals.fernexpo.com). Password: aafp14

Pre-Show Mailing List

FREE to 2014 National Conference Exhibitors.  Studies show that pre-show mailings increase booth traffic and exposure of your company/program's products and services.  Take advantage of this complimentary marketing opportunity to increase your booth traffic.

Pre-show mailing list order form(1 page PDF)

Prizes

Be a part of the AAFP's official prize lottery. Open to 15 exhibitors, attendees will visit all participants to receive a stamp for their prize card to win an iPad. The lottery deadline was May 30, 2014.

Security

The AAFP provides general security on a 24-hour basis from Thursday, August 7, 2014 through Saturday, August 9, 2014. However, the AAFP cannot guarantee or be held responsible against loss or damage. For this reason, we recommend you do not place products or other items of value on display in your booth(s) until your program/company representatives are in attendance.

Service Desk

A service desk of the AAFP's official contractor, George Fern Exposition, located in the northeast corner of the Exposition Hall, will be open Thursday, August 7, 2014 through Saturday, August 9, 2014. Exhibitors may verify, check, and adjust their requirements for installation, furniture, electrical, internet, shipping, and other auxiliary services.

Shipping

View shipping instructions for in advance shipping or direct to show site shipping.

Shipping instructions through George Fern(servicemanuals.fernexpo.com). Password: aafp14

Utilities

Green Wave Technology will manage all your utility needs.

Questions?

Please contact:
Kristy Sloan, CEM
ksloan@aafp.org
(913) 906-6222