Contractors & Services
Each 10' x 10' booth includes: gray carpet, one white draped table, two side chairs, one wastebasket, 8' black/white/black back drape, 3' black side drape, and a 7' x 44" booth ID sign. For additional items, please see official vendor information below.
Order forms and online ordering links are listed below.
Audiovisual
Visual Aids Electronics (VAE) is the official contractor for all your audio-visual needs.
Booth Furnishings
Freeman(www.freemanco.com) is the official contractor to order additional booth furnishings, porter/cleaning services, or signage, to view shipping instructions, and more.
Order Freeman services online(www.freemanco.com)
Catering
If you would like to distribute food and/or non-alcoholic beverages from your assigned booth space, you must receive approval from the AAFP and Aramark, the Kansas City Convention Center's exclusive caterer.
Contact Kristy Sloan (ksloan@aafp.org), AAFP, and Elizabeth Wentz (wentz-elizabeth@aramark.com), Aramark.
Electrical
Green Wave Technology is the official electrical vendor.
Exhibitor-Designated Contractor
Exhibitors using an exhibit service firm other than the official contractor (Freeman) must abide by all AAFP and Kansas City Convention Center regulations. All exhibitor designated contractors and a valid certificate of insurance must be submitted to Kristy Sloan (ksloan@aafp.org), AAFP Convention Operations, by June 28, 2013.
Exhibitor Registration
Exhibitor registration is open. Your password is sent with your confirmation email to login and register your booth personnel. Exhibitors are allowed six complimentary badges per 10' x 10' exhibit space. Please contact Kristy Sloan (ksloan@aafp.org), AAFP, if you need your login resent or have questions.
Exposition Hall Colors
- Aisle Carpet: Tuxedo
- Booth Carpet: Gray
- 8' Back Drape: Black, White, Black
- 3' Side Drape: Black
- Table Drape: White
Floral
Floral Expositions is the official floral vendor.
Floral Expositions order form(3 page PDF)
Installation & Dismantling
For safety reasons, children under 18 are not allowed in the Exposition Hall during installation and/or dismantling. No exceptions due to heavy equipment in the hall.
Installation
Thursday, August 1, 2013
9:00 a.m. - 5:00 p.m. CDT
The AAFP reserves the right to assign labor to set up any display that is not in the process of being erected by 4:00 p.m. The charge for this labor will be paid by the exhibitor.
Dismantling
Saturday, August 3, 2013
1:00 p.m. - 3:00 p.m. CDT
Although breakdown extends for two hours, exhibitors are instructed to take all items of value with them as they exit the hall.
To maintain show integrity, dismantling or packing of materials/supplies may not begin until 1:00 p.m. on Saturday, August 3. Exhibitors are expected to make their airline reservations in accordance with this regulation. Violators are subject to the AAFP violation regulations.
Internet/Telecommunications
Green Wave Technology is the official Internet/telecommunications vendor.
Kansas City Convention Center
The 2013 National Conference of Family Medicine Residents and Medical Students will be held at the Kansas City Convention Center(www.kcconvention.com) in Kansas City, MO.
Labor
Hire labor to install and/or dismantle your booth through Freeman(www.freemanco.com).
Meal Vouchers
Purchase daily meal vouchers for booth personnel for only $5 each.
Meal voucher order form(1 page PDF)
Photographer
LBJ Images is the official photographer. If you would like to order photography services for your booth, contact Leroy or Julie Burke at (913) 782-8010.
Porter/Cleaning
While your booth price does include a wastebasket, it does not include porter service. If you would like your wastebasket emptied each day, you must order porter service from the AAFP's official contractor, Freeman(www.freemanco.com). If you have giveaways that generate trash, you will need to order porter service to remove your empty cartons and/or containers.
Pre-Show Mailing List
FREE to 2013 National Conference Exhibitors. Studies show that pre-show mailings increase booth traffic and exposure of your company/program's products and services. Take advantage of this complimentary marketing opportunity to increase your booth traffic.
Pre-show mailing list order form(1 page PDF)
Security
The AAFP provides general security on a 24-hour basis from Thursday, August 1, 2013 through Saturday, August 3, 2013. However, the AAFP cannot guarantee or be held responsible against loss or damage. For this reason, we recommend you do not place products or other items of value on display in your booth(s) until your program/company representatives are in attendance.
Service Desk
A service desk of the AAFP's official contractor, Freeman, located in the northeast corner of the Exposition Hall, will be open Thursday, August 1, 2013 through Saturday, August 3, 2013. Exhibitors may verify, check, and adjust their requirements for installation, furniture, electrical, internet, shipping, and other auxiliary services.
Shipping
View shipping instructions(www.freemanco.com) for in advance shipping or direct to show site shipping.
Utilities
Green Wave Technology will manage all your utility needs.
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