Eligibility and Liability

Eligibility to Exhibit

The American Academy of Family Physicians (AAFP) determines eligibility of any company to exhibit or product to be displayed. Exhibit eligibility will be granted to those companies whose products and services meet the standards of generally accepted medical practices and are in harmony with the AAFP’s stated purpose to serve the medical profession. Products, which require approval by the U.S. Food & Drug Administration (FDA), must receive this approval before being eligible to exhibit. The AAFP may forbid installation, or require removal, of any exhibit or discontinuance of any promotion, wholly or in part, that in its opinion is not in keeping with the character and purpose of the AAFP. The AAFP reserves the right to reject, at any time, any application to exhibit for any reason.


The AAFP acts for exhibitors and their representatives in the capacity of agent, not as principal. The AAFP assumes no liability for any act of omission or commission in connection with this agency, including, but not limited to, any loss or damages suffered by an exhibitor as a result of any act or omission of any party, including but not limited to, any vendor, service providers, or other exhibitor. Exhibitors and their representatives hereby release the AAFP from any and all liabilities for loss or damage ensuing from any cause whatsoever, except for claims for damages or injuries resulting from the AAFP’s failure to fulfill its obligations as set forth in these regulations. In addition, each exhibitor and its representatives agree to indemnify and hold harmless the AAFP for all costs, damages, and liability, including attorney’s fees, claimed against the AAFP based upon acts or omissions of the exhibitor or any of its employees or agents.

The AAFP disclaims any and all liability for injury or other damages to an individual based on products or services displayed at this meeting and for all claims that may arise out of the use of the displayed products or services.

Exhibitors shall indemnify and hold harmless the AAFP and its officers, directors, employees, agents, and contractors from any judgment, loss or other expense (including attorney’s fees) arising from allegations, claims or lawsuits relation to (I) product or services offered by exhibitors or (II) actions of exhibitors, their employees or agents.

Before any exhibit may be removed from the building, exhibitors must make arrangements satisfactory to the AAFP, the Kansas City Convention Center, and the AAFP's official vendors for the payment of any charges incurred by the exhibitor in connection with presenting their exhibit.

Non-contracted Exhibit Space

Persons, companies or organizations that have not contracted with the AAFP to occupy space in the Exposition Hall will not be permitted to display or demonstrate products, processes or services, solicit orders, or distribute advertising materials or other literature in the exposition facility, parking lots, or in any hotel contracted by the AAFP. Non-compliance with this regulation will result in the prompt removal of the offending person(s) and property from that area.


Please contact:
Kristy Sloan, CEM
(913) 906-6222