As a condition for exhibiting, each exhibitor shall agree that they, their employees and their agents will observe all AAFP policies and regulations. Failure to halt or amend these actions or comply with these policies and/or regulations will result in the following penalties:

  • The first penalty assessed by the AAFP may result in a warning issued to the exhibiting company/program, outlining their actions, which are in violation of the policies and regulations. This warning will be tracked in the AAFP exhibit system.
  • The second penalty assessed by the AAFP may result in the next years exhibit contract submission being held for two weeks after receipt before a booth assignment will be done.
  • Further penalties may result in the company/program not being eligible to exhibit at future AAFP meetings and expositions.

Please Note: the second bullet above may affect your placement in your State residency block. We will hold your contract and assign the other contracts submitted for your state as they aren't in violation and will not be penalized. A booth will not be held for your program and your assignment will be made two weeks later per the violation.

Contracts are processed and assigned on a first-come, first-serve basis. Years of exhibit participation are used for assignment priority when more than one contract is received by the AAFP on the same day by mail or fax.

The AAFP reserves the right, at its sole discretion, to restrict and/or dismiss at any time any exhibit, which it deems undesirable, in poor taste or offensive to attendees or other exhibitors.

Whenever appropriate in the view of the AAFP, disciplinary action will be progressive, according to the above sequence. However, the AAFP reserves the right to levy a more severe penalty, including refusal of or termination of the exhibit, at our discretion, without progressing through each of the above successive steps. In the event of such restriction or eviction, the AAFP will not be liable for any refunds or rentals or other exhibit expenses.

In all interpretations of the conditions set forth in these rules and regulations, the decision of the AAFP is final. Any objectionable practices by exhibitors or official suppliers should be reported to the National Conference Exhibit Manager immediately.


Please contact:
Kristy Sloan, CEM
(913) 906-6222