Register to Exhibit

Important Dates

  • February 1, 2017 - Large Block Assignments - those programs/companies requesting 5 or more booths.
  • February 13, 2017 - Open Assignments begin first-come, first-served - those requesting 4 or less booths.

Please note: Booth(s) will not be assigned until online Exhibitor Agreement and deposit are received.

Questions?

[ ]

Please contact:
Julia Ozark
jozark@aafp.org
(913) 906-6297

2017 Online Exhibitor Agreement

Complete the 2017 Online Exhibitor Agreement now, whether you are requesting a large block or one booth. View the 2017 floor plan to plan your booth selections.

New Booth Assignment Process

February 1, 2017

Booth Assignments for large blocks will be made on a first-come, first-served basis:

  • Email to Julia Ozark starting at 12:00 PM (CST), February 1, 2017 with the following detail. This email date/time received will be the assignment order.
    • Residency programs/company names to be included in the block of 5 or more booths.
    • Contact name and mobile number of responsible party to complete each Online Exhibitor Agreement.
  • Each program/company within the block must submit an Online Exhibitor Agreement by Friday, February 10, 2017 in order to be included in the large block booth assignment process.

Assigning large blocks of booths earlier in the process will help AAFP better place state blocks close to one another.

Certain booths have been reserved during the large block assignments for programs/companies that have less than 5 booths.View the 2017 floor plan now.

February 13, 2017

Open Booth Assignments begin at 12:00 p.m. (CST) first-come, first-served order.

  • Submit your Online Exhibitor Agreement now.
  • Open Booth Assignments will begin on February 13 at 12:00 p.m. (CST) in the order they are received. Previously reserved booths will become available.

Please note: Online exhibitor agreements received before the assignment start dates/times listed above will be denied. Assignments are based on these dates and times and are assigned first-come, first-served.


2017 Booth Pricing

Booth SizePrice
Booth Size: Residency Program 10 X 10Price: $1,200
Booth Size: Premium Residency Program 10 X 10Price: $1,450
Booth Size: Non-Residency Program 10 X 10Price: $1,500
Booth Size: Premium Non-Residency Program 10 X 10Price: $1,750

Payments and Deposits

February 1, 2017 - 50% deposit to accompany online exhibitor agreement.

March 31, 2017 - Full payment is due

NEW: The online exhibitor agreement will require a 50% deposit payable by credit card or check. Booth(s) will not be assigned until online Exhibitor Agreement and deposit are received.

Cancellation Policy

Exhibit space that has been assigned and confirmed can be canceled by written notice to Julia Ozark in AAFP Exhibit Sales.

  • Before March 31, 2017 – Exhibitor forfeits 50% of total cost for exhibit space assigned.
  • March 31, 2017, and after – Exhibitor forfeits 100% of total cost for exhibit space assigned.