Register to Exhibit

  • February 1, 2017 - Large Block Assignments Open - those programs/companies requesting 5 or more booths.
  • February 13, 2017 - Open Assignments first-come, first-served - those requesting 4 or less booths.

We are excited to welcome you to the 2017 National Conference for Family Medicine Residents and Medical Students in Kansas City, MO. We’ve got all the details you need to get started!

NEW PROCESS:

February 1, 2017

Booth Assignments for large blocks will be made on a first-come, first-served basis:

  • Send an email to Julia Ozark at jozark@aafp.org starting at 12:00 PM, February 1, 2017 with the following detail. This email date/time received will be the assignment order.
    • Residency Programs/Company Names to be included in the block of 5 or more booths.
    • Contact name and mobile number of responsible party to complete each online exhibitor agreement.
  • Each Program/Company within the block must submit an online exhibitor agreement by Friday, February 10, 2017 in order to be included in the large block booth assignment process.

Assigning large blocks of booths earlier in the process will help AAFP better place state blocks close to one another.

Certain booths have been reserved during the large block assignments for programs/companies that have less than 5 booths.

February 13, 2017

Open Booth Assignments begin at 12:00 p.m. (CST) first-come, first-served order.

  • All online exhibitor agreements submitted will be assigned in the order they are received. Previously reserved booths will become available.

NOTE: Online exhibitor agreements received before the assignment start dates/times listed above will be denied. Assignments are based on these dates and times and are assigned first-come, first-served.

The 2017 floor plan will be available in December, 2016 to start pre-planning your booth selections.

2017 Booth Pricing

Booth SizePrice
Booth Size: Residency Program 10 X 10Price: $1,200
Booth Size: Premium Residency Program 10 X 10Price: $1,450
Booth Size: Non-Residency Program 10 X 10Price: $1,500
Booth Size: Premium Non-Residency Program 10 X 10Price: $1,750

Payments and Deposits

February 1, 2017 - 50% deposit to accompany online exhibitor agreement.

March 31, 2017 - Full payment is due

NEW: The online exhibitor agreement will require a 50% deposit payable by credit card or check.

Cancellation Policy

Exhibit space that has been assigned and confirmed can be canceled by written notice to Julia Ozark in AAFP Exhibit Sales.

  • Before March 31, 2017 – Exhibitor forfeits 50% of total cost for exhibit space assigned.
  • March 31, 2017, and after – Exhibitor forfeits 100% of total cost for exhibit space assigned.

Questions?

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Please contact:
Julia Ozark
jozark@aafp.org
(913) 906-6297