Insurance Requirements

Per the NC Terms and Conditions

In completing the National Conference online exhibitor agreement, exhibitors confirm their organization is insured for and will maintain all required insurance coverage.

TYPE OF COVERAGECOVERAGE AMOUNTS
Workers' CompensationStatutory Limits

Commercial General Liability Insurance to include coverage for:

Personal Injury

Independent Contractor*

For Bodily Injury and Property Damage of $1,000,000 per occurrence; $2,000,000 Aggregate, or its equiivalent in Umbrella or Excess Liability Coverage

Business Automobile Liability

a. Owned/leased vehicle

b. Non-owned vehicle

c. Hired vehicles

Combined Single Limit for Bodily Injury and Property Damage of $1,000,000 per occurrence

The Certificate of Liability Insurance must list the American Academy of Family Physicians, Fern Exposition Services, LLC, and The Kansas City Convention Center as Additional Insureds.

 Exhibitor Appointed Contractor/Exhibitor Designated Contractor - If you are hiring an independent contractor to work on your booth during installation and dismantling, the insurance requirements described above apply to these independent contractors.
    Access your Exhibit Login
    Click on EAC/EDC Submission
    Enter the Independent Contractor’s name and contact information to associate them with your booth
    Upload the Certificate of Insurance

If EAC/EDC Certificate of Insurance is not uploaded in the Exhibit Login by June 1, 2017, exhibitors are required to use the AAFP official contractor (Fern Exposition Services, LLC) or your own full-time employees for booth installation and dismantling.

Contact Kristy Sloan ksloan@aafp.org with questions regarding this requirement.