Speaker Resources

Thank you for participating in the 2015 PDW and RPS Residency Education Symposium! We appreciate your partnership in making this year’s conference a success.

All speakers are responsible for their own travel, hotel, and registration arrangements. Honorariums are not available for this symposium.

Workshop Presenters

Applies to all PDW and RPS workshops

  • Laptops are not provided for speakers. Be sure to bring your own laptop.
    • If you use a Mac, a Mac adaptor (provided by you) is required to connect to the LCD projector.
  • Please be in your assigned room at least ten minutes before your session begins.
  • An AAFP staff representative will check with you while you are setting up your presentation.
    • All AAFP staff representatives will have berry color STAFF ribbons on their name badges.
    • In addition to staff visiting your room, the information desk will always have a staff person on duty.
  • Wireless Internet is available in all meeting rooms.
  • The following audio / visual equipment is provided in each room:
    • Lavaliere microphone
    • LCD projector and screen
    • Flip chart and markers
    • Speaker podium

If you requested house sound, it will also be in your room. If you requested house sound and it is not available, let an AAFP staff person know immediately.

Equipment not previously ordered is not available.

  • Be sure to do the following:
    • Plug the provided VGA cable into the back of your computer and make sure the image comes up on the screen.
    • Put on the provided lavaliere microphone and make sure to turn it to the “On” setting. Test the microphone to make sure it is working.
    • Turn your cell phone completely off and place it in a separate pocket away from the microphone’s battery. Cell phones can cause interference with the microphone even when the phone is turned off.
    • If any of your equipment is not working, please speak to an AAFP staff representative.
  • Based on the sessions added to “My Schedule” on the mobile app, room assignments may need to be changed due to capacity. 
    • If your workshop room is changed, you will be notified at the cell number you provided when you submitted your workshop proposal. 
    • All participants will be notified of room changes through mobile app alerts each morning. 
  • Every effort will be made to match room size with anticipated attendance. If your session reaches capacity, your session will be closed to additional participants. 
    • Due to Fire Marshall Regulations, attendees may not sit on the floor or stand at the back/sides of the room.
    • Please encourage attendees to move to the front and fill all chairs. 
  • At the conclusion of your workshop, encourage audience participants to complete the evaluation form for your session. Evaluations are available online and a link to the online evaluation has been added to the end of your presentation provided to attendees.
    • Ensure participants know your workshop number and / or title. This information is needed for the evaluation.
    • You will be provided the information captured on these evaluations.
  • An AAFP representative will enter your meeting room approximately 15 to 45 minutes into your workshop to count the number of people in the room.
  • Workshop sessions are often located in adjacent rooms. Please keep the volume of your session to a respectful level.
  • Your workshop session should not exceed 60 minutes. Please manage the timing of your presentation and audience questions accordingly.
  • If you have any questions prior to your presentation, please speak to an AAFP staff representative or visit the information desk.
  • Please note: CME Policy prohibits the updating of presentations once submitted to AAFP. Staff will not be able to accommodate requests to update online or mobile app presentations.
  • If there is an emergency during your presentation, contact an AAFP staff member immediately.

Innovation Showcase Speakers

The Innovation Showcase discussion forum is held on Monday, March 30, 2015 from 8:00 - 10:15 a.m.

  • This discussion forum will be held during an unopposed time slot dedicated to the Innovation Showcase.
  • The Innovation Showcase will feature ten speakers, each of whom will give a ten-minute presentation.
  • Questions from the audience will be delayed until all presentations are complete. This allows approximately 35 minutes for questions.
  • The Innovation Showcase speakers will present in alphabetical order as shown in the Conference Program and mobile app.
  • Presenters have assigned seats on the podium stage arranged in order of presentation.
  • Please be at your assigned seat (identified by a table tent with your name) ten minutes before the Innovation Showcase begins.
  • You will have a podium on which you may place notes.
  • You will have no more than ten minutes for your Innovation Showcase presentation.
    • A timer will be provided and will notify you when your ten minutes have expired.
    • At the end of your ten minutes, your microphone will be shut off.
  • The slide you provided will be controlled by the audio visual tech.
  • Please follow these guidelines when preparing your speech:
    • State your name, program, and location.
    • Explain the problem / issue your innovation addresses.
    • Describe how your innovation addresses the problem / issue.
    • List the outcomes of the innovation.
    • Share your assessment of the innovation: what worked well; changes you would make; and suggestions for others.
    • Be energized and “sell” your idea.
    • Be prepared to field challenging questions from an interested, but possibly skeptical, audience.
    • Rehearse your presentation to ensure you will not exceed ten minutes.
  • Your slide, as well as a complete description of your innovation, as you submitted it, is available online and in the mobile app.
    • The Conference Program also contains a brief description of your innovation.

Posters   

  • Posters will be printed by the AAFP and displayed on easels. You do not need to bring your poster. Printed poster size is three feet by four feet.
  • Dedicated time for you to staff your poster is Sunday, March 29 from 3:30 – 5:00 p.m. in Exhibit Hall A. You are also welcome to staff your poster during breaks.
  • A pocket will be provided for handouts.
  • You are responsible for providing copies of handouts you would like to be available.
  • Your poster abstract is provided in the Conference Program and in the mobile app.

Questions?

Contact RPS/PDW staff by email at pdw-rps@aafp.org or call (800) 274-2237:

  • Cristin Estes, ext. 6708
  • Susan Quigg, ext. 6705