Tar Wars National Conference

Registration

Register online for the 2014 Tar Wars National Conference. Please note that to register online, you will need to create an account.

 
Student and family Registration

Or, to register by mail or fax, download, print and fill out the form below.

Student Winner/Family Registration Form(1 page PDF)

 

Tar Wars Coordinator Registration

Or, to register by mail or fax, download, print and fill out the form below.

Tar Wars Coordinator Form(1 page PDF)

July 21-22, 2014
Hyatt Regency Washington on Capitol Hill
Washington, DC

Mark your calendar to attend the Tar Wars National Conference!

State poster and video contest winners and their families are eligible to attend the annual Tar Wars National Conference, sponsored by the American Academy of Family Physicians. This event, which is
held each year in the summer, celebrates youth, creativity, and being tobacco free and is jam-packed with fun, excitement, and learning opportunities for the entire family.

The Tar Wars National Conference concludes with a festive awards ceremony, during which the national
winners are announced. Placements include special recognition, honorable mention for fifth through tenth place, and first through fourth place. All state winners in attendance receive a prize packet that includes a certificate of appreciation, a ribbon, a color copy of their poster, and a special gift.

The Tar Wars program has been implemented in all 50 states, several territories and internationally. The program has reached more than 9 million children. Without the state coordinators' dedication and the students' creative ideas, Tar Wars would not be the successful program it is today. We look forward to celebrating you in DC.

Fees and Expenses

Students/Families

Fees paid at the time of registration cover the cost of all events and scheduled meals associated with the Tar Wars National Conference. 

Registration fees are complimentary for each state winner and one parent or guardian.

Registration fees for additional family members or guests are listed below:

  • $150 per additional parent or adult guest 
  • $75 per additional child guest (ages 5-17) 
  • Free for additional child guest ages 4 and under

Tar Wars Coordinators

Tar Wars coordinators registration fee is $175. The registration fee includes scheduled meals and events associated with the Tar Wars National Conference.

Please note: Expenses for airfare, lodging, and nonevent meals are the responsibility of the family or state coordinator.

Conference Events

You Don't Want to Miss These 3 Events!

Parade of Champions -- Monday, July 21
All 2014 Tar Wars National Poster Contest submissions will be on display in recognition of students' tobacco-free efforts. Congratulations are in order to all the state winners on their tobacco-free achievements. Attending students are encouraged to talk about themselves and their poster during the parade of champions. All state winners will receive an award packet that includes a certificate indicating their placement, award ribbon, and a color copy of their poster. The ceremony is followed by a group photograph.

Awards Banquet -- Monday, July 21
At the beginning of the banquet, all students can have their photo taken with their award-winning state poster by a professional photographer. Dinner will be served prior to the awards ceremony. During the ceremony, all students will be recognized and will receive a prize packet including a certificate of appreciation, a ribbon and a special gift for the following:

  • First place
  • Second place 
  • Third place 
  • Fourth place 
  • Honorable mention 
  • Special recognition 

Capitol Hill Visit -- Tuesday, July 22
Poster contest winners, families and state coordinators can bring a tobacco-free message directly to your state's congressional leaders. Be sure to schedule your visit, and you'll receive preparatory training and color copies of your poster prior to your appointment.

Registration

Register online for the 2014 Tar Wars National Conference. Please note that to register online, you will need to create an account.

 
Student and family Registration

Or, to register by mail or fax, download, print and fill out the form below.

Student Winner/Family Registration Form(1 page PDF)

 

Tar Wars Coordinator Registration

Or, to register by mail or fax, download, print and fill out the form below.

Tar Wars Coordinator Form(1 page PDF)

Questions?

If you have questions, please contact the Tar Wars staff at 800-TAR-WARS or at tarwars@aafp.org.

"It was really fun. . . . The whole thing made me feel really special. Again, thank you so much."

— Previous Participant

State Legislative Visit Tips

Getting an Appointment

  • Make an appointment with the scheduler at your representative’s or senator’s office. 
  • Be flexible and persistent. Don’t be surprised if last-minute calls get you in. 
  • Still no luck? You can make an appointment with the health policy advisor (also an impacting decision maker), rather than your congressional representative or senator.

Preparation

Your State Legislative Visits

Poster contest winners, families, and state coordinators take your tobacco-free accomplishments to your congressional representatives. Bring your message directly to your state’s congressional leaders. Schedule an appointment with your state senators and representatives in July. You will receive preparatory training and color copies of your poster in D.C. prior to your appointment. 

After you register for the National Conference, contact your congressional leaders as soon as possible. Their schedules are set far in advance, so the earlier you can make contact, the better your chances are for getting an appointment. 

When you make your appointment, be sure to tell their office:

  1. You live in their district. 
  2. You are a state poster contest winner and are entered in the Tar Wars National Poster Contest. 
  3. Tar Wars is a tobacco-free education program for kids sponsored by the American Academy of Family Physicians (AAFP). 
  4. You will be traveling to Washington, DC, to attend the national poster contest, and the awards ceremony announcing the national winners is being held Monday evening from 6:00 p.m. to 9:00 p.m. 
  5. You would like to schedule an appointment with them on Tuesday between 9:30 a.m. and 3:30 p.m. 

To find your state legislators and contact information, you may contact the reference desk at your local library or visit the U.S House of Representatives website(www.house.gov) (www.congress.org).

Your state or regional coordinator is also a great resource to help you contact your congressional leader.

Poster and Video Contests

Learn more about the Tar Wars poster contest or the Tar Wars video contest, how to enter, and what you'll receive if you win!

Explore DC

Already an experience of a lifetime, DC can be a vacation your family will never forget. Take time to explore our nation’s capital. Visit these sites and more:

Washington, DC, Convention and Tourism Corporation

For information on sightseeing, dining and maps, call the DC Convention and Tourism Corporation(washington.org) at 202-789-7000.

Location & Housing

Hyatt Regency Washington on Capitol Hill(resweb.passkey.com)
400 New Jersey Avenue, NW 
Washington, DC
202-737-1234

Deadline for Reservations: Friday, June 20, 2014

On the Road

To DC - Three airports serve the DC area: Ronald Regan National Airport, Dulles International Airport, and Baltimore/Washington International Airport. For more information visit the Metropolitan Washington Airports Authority(www.metwashairports.com).

In DC - The Washington Metro transit system is the second largest rail system in the US, transporting more than one third of the federal government to work and millions of tourists to their destinations. For maps of the DC area, a trip planner, Metrorail locations and Metro fares and hours, visit the Washington Metropolitan Area Transit Authority(www.wmata.com).

Packing Tips

The awards ceremony is the only event that requires dress attire. Shorts, jeans or other summer wear are appropriate for all other events. We suggest bringing natural fiber clothing (such as cotton and linen). Don’t forget to pack comfortable walking shoes and a light sweater or jacket for air-conditioned rooms.

  • Average summer temperature: upper 80s 
  • Humidity level: high
  • Drink plenty of water or other liquids throughout the day, especially when sight-seeing outdoors
  • Washington, DC has high pollen counts