Tar Wars National Conference
July 15-16, 2013
Hyatt Regency Washington on Capitol Hill
Mark your calendar to celebrate the Tar Wars 25th anniversary!
State poster and video contest winners and their families are eligible to attend the annual Tar Wars National Conference, sponsored by the American Academy of Family Physicians. This event, which is
held each year in the summer, celebrates youth, creativity, and being tobacco free and is jam-packed with fun, excitement, and learning opportunities for the entire family.
The Tar Wars National Conference concludes with a festive awards ceremony, during which the national
winners are announced. Placements include special recognition, honorable mention for fifth through tenth place, and first through fourth place. All state winners in attendance receive a prize packet that includes a certificate of appreciation, a ribbon, a color copy of their poster, and a special gift.
The Tar Wars program has been implemented in all 50 states, several territories and internationally, and
has reached more than 9 million children. Without the state coordinators' dedication and the students'
creative ideas, far Wars would not be the successful program it is today. We look forward to celebrating
you in DC.
Fees paid at the time of registration cover the cost of all events and scheduled meals associated with the Tar Wars National Conference.
Registration fees are complimentary for each state winner and one parent or guardian.
Registration fees for additional family members or guests are listed below:
- $150 per additional parent or adult guest
- $75 per additional child guest (ages 5-17)
- Free per additional child guest (ages 4 and under)
Tar Wars Coordinators
Tar Wars coordinators registration fee is $150. The registration fee includes scheduled meals and events associated with the Tar Wars National Conference.
Please note: Expenses for airfare, lodging, and nonevent meals are the responsibility of the family or state coordinator (as negotiated in advance).
You Don't Want to Miss These 3 Events!
Parade of Champions -- Monday, July 15
All 2012 Tar Wars National Poster Contest submissions will be on display in recognition of students' tobacco-free efforts. Congratulations are in order to all the state winners on their tobacco-free achievements. Attending students are encouraged to talk about themselves and their poster during the parade of champions. All state winners will receive an award packet that includes a certificate indicating their placement, award ribbon, and a color copy of their poster. The ceremony is followed by a group photograph.
Awards Banquet -- Monday, July 15
At the beginning of the banquet, all students can have their photo taken with their award-winning state poster by a professional photographer. Dinner will be served prior to the awards ceremony. During the ceremony, all students will be recognized and will receive a prize packet including a certificate of appreciation, a ribbon and a special gift for the following:
- Second place
- Third place
- Fourth place
- Honorable mention
- Special recognition
Capitol Hill Visit -- Tuesday, July 16
Poster contest winners, families and state coordinators can bring a tobacco-free message directly to your state's congressional leaders. Be sure to schedule your visit and you'll receive preparatory training and color copies of your poster prior to your appointment.
Register online for the 2013 Tar Wars National Conference. Please note that to register online, you will need to create an account.
Or, to register by mail or fax, download, print and fill out the form below.
Tar Wars Coordinator Registration
Or, to register by mail or fax, download, print and fill out the form below.
"It was really fun. . . . The whole thing made me feel really special. Again, thank you so much."
— Previous Participant
Hill Visit Tips
Getting an Appointment
- Make an appointment with the scheduler at your representative’s or senator’s office.
- Be flexible and persistent. Don’t be surprised if last-minute calls get you in.
- Still no luck? You can make an appointment with the health policy advisor (also an impacting decision maker), rather than your congressional representative or senator.
- Don’t forget to ask your legislator’s office for a special tour of the Capitol.
- Be prepared. Bring your photo ID, water, and state packets.
- Use a government affairs liaison to develop talking points at your visit.
- Visit educational web sites, such as Ben's Guide to US Government for Kids(bensguide.gpo.gov) and Congress for Kids(www.congressforkids.net).
Poster contest winners, families, and state coordinators take your tobacco-free accomplishments to your congressional representative. Bring your message directly to your state’s congressional leaders. Schedule an appointment with your state senators and representatives in July. You will receive preparatory training and color copies of your poster in D.C. prior to your appointment.
After you register for the National Conference, contact your congressional leaders as soon as possible. Their schedules are set far in advance, so the earlier you can make contact, the better your chances are for getting an appointment.
When you make your appointment, be sure to tell their office:
- You live in their district.
- You are a state poster contest winner and are entered in the Tar Wars National Poster Contest.
- Tar Wars is a tobacco-free education program for kids sponsored by the American Academy of Family Physicians (AAFP).
- You will be traveling to Washington, D.C., to attend the national poster contest, and the awards ceremony announcing the national winners is being held Monday evening from 6:00 pm to 9:00 pm.
- You would like to schedule an appointment with them on Tuesday between 9:30 am and 3:30 pm.
To find your state legislators and contact information, you may contact the reference desk at your local library or visit Congress.org(www.congress.org).
Your state or regional coordinator is also a great resource to help you contact your congressional leader.
If you have questions about how to contact your state legislators, contact Jessie Williams, Government Relations Division at (888) 794-7481or at firstname.lastname@example.org.
Learn more about the Tar Wars poster contest, how to enter, and what you'll receive if you win!
Already an experience of a lifetime, D.C. can be a vacation your family will never forget. Take time to explore our nation’s capital. Visit these sites and more:
- National Air and Space Museum(airandspace.si.edu), which houses more historic planes than anywhere else in the world
- National Zoo(nationalzoo.si.edu), home to 2,000 individual animals and 400 different species
- International Spy Museum(www.spymuseum.org) with the largest collection of international espionage artifacts ever placed on public display.
- Lincoln Memorial(www.nps.gov), a 19-foot marble statue of the 16th president looking out over the Reflecting Pool, the Washington Monumentand the US Capitol
Washington, D.C., Convention and Tourism Corporation
For information on sightseeing, dining and maps, call the D.C. Convention and Tourism Corporation(washington.org) at 202-789-7000.
Where to Stay(resweb.passkey.com)
Hyatt Regency Washington on Capitol Hill(resweb.passkey.com)
400 New Jersey Avenue, NW
Deadline for Reservations: June 14, 2013
On the Road
To D.C. - Three airports serve the DC area: Ronald Regan National Airport, Dulles International Airport, and Baltimore/Washington International Airport. For more information visit the Metropolitan Washington Airports Authority(www.metwashairports.com)(www.metwashairports.com).
In D.C. - The Washington Metro transit system is the second largest rail system in the US, transporting more than a third of the federal government to work and millions of tourists to their destinations. For maps of the DC area, a trip planner, Metrorail locations and Metro fares and hours, visit the Washington Metropolitan Area Transit Authority(www.wmata.com)(www.wmata.com).
The awards ceremony is the only event that requires dress attire. Shorts, jeans or other summer wear are appropriate for all other events. We suggest bringing natural fiber clothing (such as cotton and linen). Don’t forget to pack comfortable walking shoes and a light sweater or jacket for air-conditioned rooms.
- Average summer temperature: upper 80s
- Humidity level: high
- Drink plenty of water or other liquids throughout the day, especially when sight-seeing outdoors
- Washington, D.C. has high pollen counts