Roles and Responsibilities

All Satellite Promotional events must be held in compliance with AAFP guidelines and the AMA Ethical Opinion on Gifts to Physicians from Industry.

The sponsor must ensure that the content does not promote unapproved uses, and that discussions of the company’s products are not false or misleading and do not lack fair balance. All products and/or uses presented during a promotional event must be FDA approved.

The sponsor is the organization or company responsible for designing and implementing the promotional event. This company may also serve as the supporter. All communication from AAFP will be directed to the sponsor.

In the event final approval is denied by the AAFP, it is the responsibility of the sponsor or its agent(s) to cancel any arrangements that might have been made in connection with the Satellite event. The AAFP will not be responsible for any expenditure or other costs incurred by the sponsor or its agent(s) in planning or conducting the Satellite Promotional event.

The company or companies (e.g., pharmaceutical or medical device manufacturer) providing monetary or in-kind support for the activity. All supporters must be listed on the Application to Hold a Satellite Event.

The activity organizer is the organization (e.g., communications company, public relations agency) designated by the sponsor to handle event details.

Upon approval to hold a Satellite Promotional event, AAFP must be notified immediately if the sponsor and/or supporter(s) listed on the application changes.