Thank you for planning to exhibit at the 2008 Scientific Assembly. This site will be updated regularly to keep you up-to-date with the latest Assembly news and upcoming deadlines.
Exhibitor Updates are e-mailed monthly, beginning in April, to all exhibitors. These updates contain up to the minute information about the Assembly, tips for maximizing your impact at the Assembly, and upcoming dates and deadlines. Beginning in April, Exhibitor Updates will also be available online.
Current Exhibitors
Important Dates and Deadlines
To view important dates and deadlines, please choose a month or scroll through the list below.
Jan | Feb | Mar | Apr | Jun | Jul | Aug | Sept (during the show) | Cancellations
Jan | Feb | Mar | Apr | Jun | Jul | Aug | Sept (during the show) | Cancellations
January
Jan. 4
Initial space assignments - 10% deposit required with application
Initial space assignments - 10% deposit required with application
February
Feb. 5
Online sales open - 10% deposit required with application
Online sales open - 10% deposit required with application
March
Confirmation emails sent with password/ID to enter:
- 50-word description
- Product categories
- Brand names
April
Apr. 11
Full payment due
Full payment due
May
May 1
Exhibit Service Manual posts online
May 19
On The Floor Preview and On The Floor Live Exhibit Guide copy due
Exhibit Service Manual posts online
May 19
On The Floor Preview and On The Floor Live Exhibit Guide copy due
June
Jun. 25
In-booth survey approval due
In-booth education approval due
In-booth clinical testing/hazardous material approval due
In-booth survey approval due
In-booth education approval due
In-booth clinical testing/hazardous material approval due
July
Jul. 1
Booth construction/enclosed area submission due
Jul. 15
Booth activity request due
Par/Gobo lighting request due
Jul. 29
Exhibit housing requests due:
Booth construction/enclosed area submission due
Jul. 15
Booth activity request due
Par/Gobo lighting request due
Jul. 29
Exhibit housing requests due:
- Room requests
- Individual names for reservations
- Room/name changes
- Room/name cancellations
Jul. 31
Pre-registrant list request deadline
Pre-registrant list request deadline
August
Aug. 5
Exhibitor designated contractor deadline
Certificate of Insurance receipt deadline
Aug. 13
Booth personnel/badge request deadline
Aug. 19
Food and beverage requests due to SDCC
Aug. 31
Booth personnel name badges mailed
Exhibitor designated contractor deadline
Certificate of Insurance receipt deadline
Aug. 13
Booth personnel/badge request deadline
Aug. 19
Food and beverage requests due to SDCC
Aug. 31
Booth personnel name badges mailed
September (during the show)
Sept. 2
Badges mailed First Class to those requesting them mailed in advance
Sep. 15
8 a.m. – 5 p.m.: Exhibit installation
Sep. 16
8 a.m. – 5 p.m.: Exhibitor registration opens
8 a.m. – 5 p.m.: Exhibit installation
Sep. 17
8 a.m. – 5 p.m.: Exhibitor registration
8 a.m. – 3 p.m.: Exhibit installation*
*Exhibits must be installed by 3:00 p.m. with all crates, cartons and containers ready for pick-up
Sep. 18
8 a.m. – 5 p.m.: Exhibitor registration
9 a.m. – 5 p.m.: Exhibits open
Sep. 19
8 a.m. – 4 p.m.: Exhibitor registration
9 a.m. – 4 p.m.: Exhibits open
Sep. 20
8 a.m. – 1:30 p.m.: Exhibitor registration
9 a.m. – 2 p.m.: Exhibits open
2:30 p.m. – 9 p.m.: Exhibit dismantling
Sep. 21
8 a.m. – 5 p.m.: Exhibit dismantling
Sep. 22
8 a.m. – 5 p.m.: Exhibit dismantling**
**All exhibits and materials must be removed by 5 p.m.
Badges mailed First Class to those requesting them mailed in advance
Sep. 15
8 a.m. – 5 p.m.: Exhibit installation
Sep. 16
8 a.m. – 5 p.m.: Exhibitor registration opens
8 a.m. – 5 p.m.: Exhibit installation
Sep. 17
8 a.m. – 5 p.m.: Exhibitor registration
8 a.m. – 3 p.m.: Exhibit installation*
*Exhibits must be installed by 3:00 p.m. with all crates, cartons and containers ready for pick-up
Sep. 18
8 a.m. – 5 p.m.: Exhibitor registration
9 a.m. – 5 p.m.: Exhibits open
Sep. 19
8 a.m. – 4 p.m.: Exhibitor registration
9 a.m. – 4 p.m.: Exhibits open
Sep. 20
8 a.m. – 1:30 p.m.: Exhibitor registration
9 a.m. – 2 p.m.: Exhibits open
2:30 p.m. – 9 p.m.: Exhibit dismantling
Sep. 21
8 a.m. – 5 p.m.: Exhibit dismantling
Sep. 22
8 a.m. – 5 p.m.: Exhibit dismantling**
**All exhibits and materials must be removed by 5 p.m.
Cancellation Penalties
October 2007 - April 10, 2008
Exhibitor forfeits 10% of total cost of exhibit space canceled
April 11, 2008 - June 12, 2008
Exhibitor forfeits 50% of total cost of exhibit space canceled
June 13, 2008 and later
Exhibitor forfeits 100% of total cost of exhibit space canceled
Exhibitor forfeits 10% of total cost of exhibit space canceled
April 11, 2008 - June 12, 2008
Exhibitor forfeits 50% of total cost of exhibit space canceled
June 13, 2008 and later
Exhibitor forfeits 100% of total cost of exhibit space canceled
