American Academy of Family Physicians

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Recovery Audit Contractors

What Are They and Why Should You Care?

Some have referred to them as bounty hunters, because they make money by finding errors in Medicare claims payments. Unlike other Medicare contractors, Recovery Audit Contractors (RACs) are paid only if they find either overpayments that are refunded by/offset from physicians and providers or underpayments resulting in additional payment by the Medicare Administrative Contractor (MAC). During demonstration projects prior to the initiation of the now permanent RAC program, this proved to be incentive for aggressive and sometimes faulty overpayment identification. While the permanent RAC program contains a few safeguards the demonstration project did not, it is safe to say these companies will continue to aggressively seek out errors and omissions.

Healthcare Reform Expands the Scope of the RAC Program

New -- The Patient Protection and Affordable Care Act of 2010 substantially expands the RAC program to include Medicaid and Medicare Advantage (Part C) plans. These plans are required to begin contracting with recovery auditors by the end of 2010. This may significantly increase the likelihood that your practice will have an encounter with a RAC.

Learn more about the RAC

The following questions and answers have been assembled to help AAFP members understand the RAC program and proactively prepare their practices to properly handle any RAC-related activity.

RAC Scopes and Jurisdictions

Who is the RAC in my state? -- Links and contact information to RACs.
Where can I learn what issues the RAC is reviewing? -- Links to RAC pages identifying CMS-approved issues for review that may affect physician practices.
Whose claims can be reviewed by the RAC? -- Anyone who submits a claim for services or products under Medicare Part A or Part B ...
Aren’t RACs focusing on hospital claims? -- Initially, during the RAC demonstration project ...
Do RACs review claims paid by Medicare Advantage Managed Care plans? -- Not yet. The RAC reviews are limited ...
How far back can RACs look in reviewing claims? -- RACs are limited to a three-year look back...

RAC Review Criteria

RAC Recovery Requests

If I disagree with an RAC's overpayment findings, can I appeal? -- Yes. Physicians are provided the same rights ...

Medical Record Review by the RAC

When a RAC requests copies of patient records, how long does a physician have to comply with the request? -- The time limit for responding to a request for records is 45 days ...

Planning to Avoid RAC Issues

What should I do to protect my practice from RAC recovery efforts? -- Most importantly, continue or implement ongoing compliance ...
Coding Resources and Assistance

Anatomy and Terminology

Gray's Anatomy

Medical Dictionary Online

Associations

AAPC

AHIMA

AMA

Billing and Claims

Use Teamwork to Manage Accounts Receivable (*PDF file)

Billing Process Checklist (*PDF file)

Using Revenue Reports (*PDF file)

Remittance Advice Codes

Claims Adjustment

Claim Form 1500 and Instructions

Financial Hardship Template (**Word file)

Compliance

Consultants and Attorneys

Federal Register

Code of Conduct (**Word file)

Recovery Audit Contractors

OIG compliance plan (*PDF file)

Signature Requirements

Record Request Checklist (*PDF file)

Chart Review Self-Audit Tool from FPM

CMS Non-Covered Services

Beneficiary Notice 2011- English (*PDF file)

Beneficiary Notice 2011- Spanish (*PDF file)

Coding Contacts

Coding Discussion List

Coding Tips and Courses

Medicare Learning Network

Code Lists

CMS ICD-9 Codes

CMS HCPCS Code Files

ICD-9 Coding References

ICD-10-CM Files from National Center for Health Statistics

Diagnosis Coding

ICD-9 Coding Guidelines

ICD-10-CM

Evaluation and Management (E/M) Coding

E/M Documentation Guidelines from CMS

FPM: Documenting History in Compliance With Medicare's Guidelines

FPM: Exam Documentation: Charting Within the Guidelines

FPM: Thinking on Paper: Documenting Decision Making

FPM: Is Your Medicare Payer Playing by the Rules?

Coding for Group Visits

Coding Newborn Care Services

Maternity Care Coding

Coding for Intrapartum and Other Maternity Care

Medicare/Medicaid Coverage

Medicare Physician Fee Schedule Look-Up

CCI Edits from CMS

Medicare Coverage Database

Tobacco Cessation Counseling Benefits 2010-2011

National Coverage Determinations

Medlearn Matters Articles

Tips for 2011 CMS e-Rx Program (**Word file)

FPM: How to Code for Observation Services

Preventive Services Coding

Medicare Preventive January 2012 (*PDF file)

Quick Reference to Medicare Preventive Services (*PDF file)

Coding for Vaccines and Administration

(*PDF file. About PDFs)
(**Word file. About Downloading)
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