During a system upgrade from Friday, Dec. 5, through Sunday, Dec. 7, the AAFP website, on-demand courses and CME purchases will be unavailable.
Exhibitor and Sponsor Resources
Find resources for a seamless and successful event experience.
Welcome to the FMX 2025 Exhibitor Hub!
Thank you for partnering with us to make FMX an unforgettable experience for the family medicine community! Here, you’ll find everything you need for a smooth and successful event—from pre-show planning tips to on-site logistics. We’re excited to work together to make FMX in Anaheim a standout event. Let’s get started!
Freeman is the official provider for the following booth needs:
- Audio Visual
- Booth Furnishing
- Electrical
- Shipping and Material Handling
Aramark is the official provider for all your food and beverage needs at the convention center. View the catering menu.
Internet needed at your booth must be ordered through Smart Cities. Log in to Smart City Networks.
800 PLANT IT is the official florist for FMX. Log in to place an order.
Maritz is the official lead management provider. Scan attendee badges to capture and follow up with your leads after the show. The FMX attendee badge contains their mailing address. It may also contain their email address if the attendee does not opt out of releasing that information on their badge barcode. Log in to Maritz.
Warehouse Shipping Address:
Exhibiting Company Name / Booth Number
AAFP FMX 2025
C/O Freeman
3456 E Miraloma Ave
Anaheim, CA 92806
USA
Warehouse shipping information
Freeman will accept crated, boxed or skidded material beginning September 2, 2025 at the above address.
- The Freeman advance warehouse will be closed Monday, September 1, 2025 in observance of Labor Day.
- Ship early to avoid delays and save money.
- Material arriving after September 26, 2025 will be received at the warehouse with an additional after deadline charge.
- Please note that the Freeman Warehouse does not accept uncrated freight (loose, pad-wrapped material and/or unskidded machinery), COD shipments, hazardous materials, freight requiring refrigerated or frozen storage, a single piece of freight weighing more than 5,000 pounds or a single piece of freight beyond the dimensions of 108"H x 93"W.
- Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8 a.m.–4 p.m.
- Certified weight tickets must accompany all shipments.
- If required, provide your carrier with this phone number: (888) 508-5054.
Show Site Shipping Address:
Exhibiting Company Name / Booth Number
AAFP FMX 2025
Anaheim Convention Center
C/O Freeman
1850 West St
Anaheim, CA 92802
USA
Show site shipping information
Freeman will receive shipments at the exhibit facility beginning October 4, 2025.
- Shipments arriving before this date may be refused by the facility.
- Any charges incurred for early freight accepted by the facility will be the responsibility of the exhibitor.
- Certified weight tickets must accompany all shipments.
- Ensure your driver has the following information to expedite unloading and delivery to your booth: Show Name, Exhibitor Name, Booth #.
- If required, provide your carrier with this phone number: (888) 508-5054.
Full payment is due June 1, 2025.
You have two options to pay:
1. Through Exhibitor Login.
2. By check (make payable to AAFP) and send to:
AAFP Accounting Division
11400 Tomahawk Creek Pkwy.
Leawood, KS 66211-2672
The AAFP accepts Mastercard, Visa, American Express, and Discover.
All past due balances must be paid in full prior to submitting an application for 2025.
If full payment is not received by the deadline, your exhibit space may be released and any partial payment will be retained by the AAFP.
| March | Exhibit Badge Registration Opens |
| March | Exhibit Housing Opens |
| May 1 | Online Exhibit Service Kit |
| June 1 | Full Payment Due | 50% Cancellation Penalty Deadline |
| June 1 | Official Program and Exhibit Guide Content deadline (Program/Product Category, Residency Program by State, and New to Show listings) |
| August 29 | Booth Activity/Celebrity Promotion Deadline |
| September 18 | Exhibitor Housing Closes |
Move In
Saturday, October 4
8 a.m.–5 p.m.
Sunday, October 5
8 a.m.–5 p.m.
Monday, October 6
8 a.m.–4 p.m.
Please note: Aisles must be clear of all boxes, skids, crates, pallets, trash, materials, etc., by 1 p.m. on Monday, October 6, to allow the official contractor to clean/vacuum for The Xchange Grand Opening.
The Xchange Hours
Monday, October 6
5–7:30 p.m. | The Xchange Grand Opening
Tuesday, October 7
9 a.m.–3:15 p.m.
Wednesday, October 8
9 a.m.–3:15 p.m.
Move Out
Wednesday, October 8
3:15–8 p.m.
Please note: Equipment (ladders, job boxes, carts, forklifts, etc.) may not be brought into the exposition hall until 30 minutes after the show closes, to allow attendees time to exit the hall.
Thursday, October 9
8 a.m.–5 p.m.
Important reminder: For safety reasons, children under 18 are not allowed in the exhibit hall during installation or dismantling due to heavy equipment.
Questions?
Reach out for personalized support.
Aaron Verhei, AAFP Exhibit Manager
(913) 906-6071
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