Exhibitor and Sponsor Resources
Find resources for a seamless and successful event experience.
Welcome to the FMX 2026 exhibitor hub!
Thank you for partnering with us to make FMX an unforgettable experience for the family medicine community! Here, you’ll find everything you need for a smooth and successful event—from pre-show planning tips to on-site logistics. We’re excited to work together to make FMX in Nashville a standout event. Let’s get started!
Available in March
- Exhibitor registration
Available June 1
- Exhibitor kit
- Official vendor guide
- Shipping information
Full payment is due June 1, 2026.
You have two options to pay:
1. Through Exhibitor login.
2. By check (make payable to AAFP) and send to:
AAFP Accounting Division
11400 Tomahawk Creek Pkwy.
Leawood, KS 66211-2672
The AAFP accepts Mastercard, Visa, American Express, and Discover.
All past due balances must be paid in full prior to submitting an application for 2026.
If full payment is not received by the deadline, your exhibit space may be released and any partial payment will be retained by the AAFP.
| March | Exhibit Badge Registration Opens |
| March | Exhibit Housing Opens |
| June 1 | Official Vendor Guide Available |
| June 1 | Full Payment Due | 50% Cancellation Penalty Deadline |
| September 18 | Official Program and Exhibit Guide Content deadline (Program/Product Category, Residency Program by State, and New to Show listings) |
| September 20 | Exhibitor Housing Closes |
| September 21 | Booth Activity/Celebrity Promotion Deadline |
Move in
Monday, October 19
8 a.m.–5 p.m.
Tuesday, October 20
8 a.m.–5 p.m.
Wednesday, October 21
8 a.m.–4 p.m.
Please note: Aisles must be clear of all boxes, skids, crates, pallets, trash, materials, etc., by 1 p.m. on Wednesday, October 21, to allow the official contractor to clean/vacuum for The Xchange Grand Opening.
The Xchange hours
Wednesday, October 21
5–7:30 p.m. | The Xchange Grand Opening
Thursday, October 22
9 a.m.–3:15 p.m.
Friday, October 23
9 a.m.–3:15 p.m.
Move out
Friday, October 23
3:15–8 p.m.
Please note: Equipment (ladders, job boxes, carts, forklifts, etc.) may not be brought into the exposition hall until 30 minutes after the show closes, to allow attendees time to exit the hall.
Saturday, October 24
8 a.m.–5 p.m.
Important reminder: For safety reasons, children under 18 are not allowed in the exhibit hall during installation or dismantling due to heavy equipment.
Questions?
Reach out for personalized support.
Aaron Verhei, AAFP Exhibit Manager
(913) 906-6071
