Exhibitor Service Manual

Service Manual

View the list below to order items for your booth from FMX Official Vendors.

Meeting Dates: September 20-23, 2022
The Xchange Dates: September 21-23, 2022 | Halls A-B
Location: Walter E. Washington Convention Center

Each 10' x 10' space at FMX includes 8' high back drape in black/white, 3' high side drape in black and a Booth ID sign. Carpet/floor covering is mandatory per AAFP FMX Exhibitor Agreement Terms and Conditions and may be ordered below through Freeman, the FMX official contractor.

 

Audio-Visual

Freeman AV is the official provider for all your audio-visual needs. Freeman AV order link will be available by end of May.

Booth Furnishings

Freeman is the official contractor for booth furnishings (i.e. draped tables, chairs, furniture, displays, wastebasket, etc.), carpet, labor, signage, and shipping services. Order link will be available by end of May.

Catering

Aramark is the official provider for all your food and beverage needs at the Walter E. Washington Convention Center.

Convention Center

The Xchange will be located in Halls A and B of the Walter E. Washington Convention Center in Washington, DC.

Electrical, Plumbing, and Compressed Air

Hi-tech Electrical is the official provider for all electrical, plumbing, and compressed air needs.

Exhibitor-appointed Contractors

If you plan to use your own exhibitor-appointed contractor (EAC), please view the AAFP FMX Exhibitor Agreement Terms and Conditions for insurance requirements. Deadline for submitting EAC information in the exhibitor login and valid certificate of insurance to Kristy Sloan, AAFP Exhibit Manager, is August 1, 2022.

Floral

Urban Jungle, Inc. is the official floral provider. Urban Jungle, Inc. order link will be available by end of May.

Internet/Telecommunications

NEW in 2022: the Walter E. Washington Convention Center offers complimentary Wi-Fi in The Xchange. SmartCity is the official internet/telecommunications provider if you need hardline, high-speed service.

Labor

Labor may be ordered through Freeman, the FMX official contractor. Order link will be available by end of May.

Lead Management

Maritz is the official lead management provider. Scan attendee badges to capture and follow up with your leads after the show. The FMX attendee badge contains their mailing address. It may also contain their email address if the attendee does not opt out of releasing that information on their badge bar code. 

Photography

The official show photographer will be listed by the end of May.

Porter/Booth Cleaning

Aramark EVS is the official provider for porter/booth cleaning or vacuuming services.

Rigging

Freeman and Hi-Tech/GLP Productions will manage exhibitor rigging needs.

Security

Simmons Security is the official security provider. The AAFP provides general security on a 24-hour basis from Monday, September 19, 2022, through Saturday, September 24, 2022.

Important Note: The AAFP cannot guarantee or be held responsible against loss or damage. For this reason, we recommend you do not place products and/or items of value on display in your booth(s) until company representatives are present in the booth. 

Service Desk Location

The on-site Exhibit Service Desk will be located in Hall B near the 100 aisle of the Walter E. Washington Convention Center. Official vendors will be available at this desk to answer questions, take on-site orders, and make order changes starting Monday, September 19, 2022, through Friday, September 23, 2022.

Shipping

Detailed shipping instructions through Freeman will be available by the end of May.

Unauthorized Vendors

View unafflialated vendors >