Service Manual

Questions?

[ ]

Please contact:
Kristy Sloan, CEM
ksloan@aafp.org
(913) 906-6222

2018 FMX official vendor information is below.

October 9-13: Meeting Dates
October 10-12: Expo Dates
Ernest N. Morial Convention Center(www.mccno.com)
New Orleans, LA

FMX linear booths include:

Audio-Visual

Freeman AV is the official provider for all your audio-visual needs.

View Freeman AV Order Form(6 page PDF) or Online Order Link(www.freemanco.com).

Booth Furnishings

Freeman is the official contractor for booth furnishings (i.e. draped tables, chairs, counters, displays, etc.), carpet (mandatory per AAFP regulations), labor, porter/cleaning services, signage, and shipping services.

View Freeman Online Order Link(www.freemanco.com).

Exhibitor-Appointed Contractors

If you plan to use your own Exhibitor-Appointed Contractor/Exhibitor-Designated Contractor (EAC/EDC), please view the AAFP FMX Exhibitor Agreement Terms and Conditions(18 page PDF) for insurance requirements. Deadline for submitting information EAC/EDC notification and insurance to Kristy Sloan, AAFP ksloan@aafp.org is August 31, 2018.

Floral

Floral Expositions, Inc. is the official floral provider.

View the Floral Expo Order Form(4 page PDF)

Food and Beverage

Centerplate is the exclusive catering provider at the Ernest N. Morial Convention Center.

Distribute food and/or beverages from your assigned booth space. Please keep in mind that the AAFP follows the PhRMA Codes on gifts to physicians(18 page PDF). This policy includes food and beverage giveaways.

Ernest N. Morial Convention Center

The FMX Exposition will be in Halls B, C, D of the Ernest N. Morial Convention Center(www.mccno.com) in New Orleans, LA.

Insurance Requirements

View the AAFP FMX Exhibitor Agreement Terms and Conditions(18 page PDF) for AAFP FMX Insurance Requirements for all exhibitors and/or exhibitor-appointed contractors/exhibitor-designated contractors. Deadline for submitting valid insurance is August 31, 2018.

Send to Kristy Sloan, AAFP ksloan@aafp.org.

Labor

Labor may be ordered through Freeman, the AAFP's official contractor.

View Freeman Online Order Link(www.freemanco.com).

Lead Retrieval

Experient is the official lead retrieval provider. Scan attendee badges to capture and follow-up with your leads after the show.

View the Experient Lead Retrieval Order Form(2 page PDF)

All FMX attendee badges contain the mailing address. It may also contain email address if the attendee does not "opt out" of releasing that information on their badge bar code.

Mailing Pre-Registrant File

Generate excitement about your products or services to let the physicians and health professionals know where to find you in the Expo Hall by renting the 2018 AAFP FMX pre-registrant file from InFocus Marketing, AAFP's exclusive list manager.

View the FMX Pre-Registrant File Online Order Link(www.infocusmarketing.com), or contact InFocus Marketing at (800) 708-5478 or sales@infocusmarketing.com.

Official Contractor

Freeman is the official contractor for booth furnishings, carpet (mandatory per AAFP regulations), labor, porter/cleaning services, signage, and shipping services.

View Freeman Online Order Link(www.freemanco.com).

Rigging

Rigging is managed by Freeman.

View Freeman Online Order Link(www.freemanco.com).

Security

Safeway Security Agency, Inc. is the official provider for all your booth security needs.

View the Safeway Booth Security Order Form(1 page PDF)

Important Note: The AAFP cannot guarantee or be held responsible against loss or damage. For this reason, we recommend that you do not place products or items of value on display in your booth(s) until company representatives are in attendance.

Service Desk Location

The on-site Exhibit Service Desk will be located in the back of Hall D at the Ernest N. Morial Convention Center. Official vendors will be available at this desk to answer questions, take on-site orders, and make order changes starting Monday, October 8, 2018 - Friday, October 12, 2018.

Shipping

How do I label my materials? Where do I send my materials to the advance warehouse or direct to show-site? When may materials be received?

View detailed shipping instructions through Freeman Online Order Link(www.freemanco.com).