Exhibitor Housing

FMX Exhibitor Registration and Housing are Open(registration.experientevent.com).

Experient is the only AAFP FMX Official Housing Provider.


Headquarters Hotel

Hilton New Orleans Riverside(www3.hilton.com)
Two Poydras Street
New Orleans, LA 70130

Room Change/Cancellation Policies

Important: All blocks are considered final as of Wednesday, September 12, 2018.

Room Blocks -- 10 or more rooms

In order to prevent attrition penalties to the AAFP, you will be required to utilize at least 85% of the total room block (total nights, not rooms) requested. Any cancellations or room night reductions received after Wednesday, September 12, 2018 will be counted as a room night that was not picked up and could lead to less than 85% pickup of your block.

For example: As of September 12, 2018 you have 50 total room nights blocked. You will be required to pick up at least 43 room nights (50 x 85% = 43 room nights). If only 40 room nights are picked up, an attrition fee of 3 room nights multiplied by the nightly room rate will be payable to the AAFP.

If rooms are canceled less than 72 hours in advance of arrival, you would also be subject to the hotels cancellation penalty equal to one nights room and tax.

When canceling a reservation by telephone with the hotel, record the date, cancellation number, and the name of the person accepting the cancellation.

Room Blocks -- 9 or less rooms

Reservations may be canceled without charge up to 72 hours prior to guest’s scheduled arrival date. Failure to comply will result in forfeiture of deposit equal to one night’s room and tax.

When canceling a reservation by telephone with the hotel, record the date, cancellation number, and the name of the person accepting the cancellation.

Experient is the AAFP FMX Official Housing Provider.

Housing Solicitation
As the AAFP FMX approaches, you may be the target of unauthorized hotel/housing providers who claim to be "partners" or providing services on behalf of AAFP. Please be aware that these companies are not authorized to provide services on AAFP's behalf. AAFP works to prevent the unauthorized contact of the AAFP community as well as the inappropriate use of both AAFP attendees' and exhibitors' names. Please be assured that AAFP is firmly committed to providing quality services to make your exhibiting experience a positive one, and we will vigorously pursue these organizations to prevent unauthorized contact.

Questions?

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Contact the AAFP at:
(800) 274-2237
Monday - Friday
8:00 am - 5:30 pm CT
or aafp@aafp.org