Exhibitor Personnel

Exhibit at
2018 AAFP FMX

Don't miss your opportunity to network with family physicians at the 2017 FMX!

October 9 - 13, 2018
New Orleans, LA


FMX Exhibitor Registration and Housing is Open!

Advance exhibitor badge registration will close October 4, 2018*. After this date all additions/changes/cancellations must be done on site at Exhibitor Registration in the Lobby of the Ernest N. Morial Convention Center, New Orleans, LA starting October 8, 2018 at 1:00 p.m.

*If you would like your exhibit personnel badges mailed to your company representative in advance, all information must be entered in the system by September 19, 2018 and mailing option must be selected.

On-site Exhibitor Badge Pickup

Exhibitor Registration will be located in the Lobby of the Ernest N. Morial Convention Center, New Orleans, LA.

Monday, October 8, 20181:00 p.m. – 5:00 p.m
Tuesday, October 9, 2018
7:00 a.m. – 5:00 p.m.
Wednesday, October 10, 2018
7:00 a.m. – 6:30 p.m.
Thursday, October 11, 2018
7:00 a.m. – 5:00 p.m.
Friday, October 12, 20187:00 a.m. – 3:30 p.m.

Exhibitor Personnel Guidelines

Exhibit at
2018 AAFP FMX

Don't miss your opportunity to network with family physicians at the 2017 FMX!

October 9 - 13, 2018
New Orleans, LA


Questions?

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Contact the AAFP at:
(800) 274-2237
Monday - Friday
8:00 am - 5:30 pm CT
or aafp@aafp.org

Badge Fees

FMX exhibitors may register up to four (4) booth personnel free of charge for each 10’ x 10’ booth or equivalent. Requests for more than four (4) per 10' x 10' booth require AAFP approval.

Companies requesting more than their allotted number of free exhibitor badges will be charged $995 per additional badge/person. This assessment is made following the AAFP FMX based on a final badge count. The return of unused badges to exhibitor registration must be made before 4:30 p.m. on Wednesday, October 10, 2018, to not count against your company's allotment.

Badge Information

  • Booth personnel are not allowed admission to the exposition hall without an AAFP official badge. This applies to all exhibitors and other personnel such as models or temporaries. Personnel identification is required.
  • If badges are requested to be mailed in advance, they will be sent around September 24, 2018, to your designated company official. Requests for badges to be mailed must be received by September 19, 2018.
  • Badges may be held at the exhibitor registration counter instead of being mailed in advance upon request in the online exhibitor registration badge system.
  • Individuals requesting badges on-site may be required to show a business card and/or personal identification.
  • Badges are the property of the AAFP and must be relinquished on request. Failure to comply constitutes a violation of these rules and regulations.

General Information

  • Requested credentials will be mailed for exhibit registrations received by September 19, 2018 if mailing option is selected. Badge requests after September 19, 2018, may be picked up on-site at Exhibitor Registration in the Lobby of the Ernest N. Morial Convention Center starting Monday, October 8, 2018 at 1:00 p.m.
  • The advance exhibit badge registration system will close October 4, 2018. After this date additions/changes/cancellations must be done on-site at Exhibitor Registration starting Monday, October 8, 2018 at 1:00 p.m.
  • Four (4) exhibit badges per 10' x 10' booth size are complimentary. If you go over your company allotment the $995 per badge fee will be invoiced after the 2018 AAFP FMX.
  • The primary contact will also need to register in the online exhibit badge registration system to receive a badge. This primary contact will receive all materials for the group.

Models or Temporary Personnel

If your company orders models or other temporary personnel, please provide them with the correct company name, booth number, and on-site contact name. These individuals cannot gain entrance to the exposition hall without an official badge; badges are not issued unless a connection with a legitimate exhibiting company is verified.

Guest Policy

AAFP FMX Exhibitor Agreement Terms and Conditions state only qualified prospects be given access to the exposition hall. Therefore, badges are not issued to representatives of leasing companies, financial institutions, suppliers, vendors, and others wishing to make business contacts, nor to exhibitors’ family and guests.

Exhibit Staffing

Exhibits are open and must be staffed at the following times:

  • Wednesday, October 10, 2018 from 4:30 - 7:30 p.m.
  • Thursday, October 11, 2018 from 9:00 a.m. - 3:00 p.m.
  • Friday, October 12, 2018 from 10:00 a.m. - 3:30 p.m.

Exhibitors are expected to make their airline reservations in accordance with this policy. Those solely staffing their booths may, of course, take brief breaks.

Parking

Ernest N. Morial Convention Center Parking Information(www.mccno.com).

Free Convention Shuttle

Exhibit personnel are welcome to ride the free convention shuttle running Tuesday, October 9, 2018 through Saturday, October 13, 2018 from AAFP FMX hotels not within walking distance. Consult an on-site shuttle schedule for details.

After-hours Admission to Exposition Hall

During show days exhibit personnel wearing an AAFP FMX badge may enter the exposition hall at 7:00 a.m. and remain in the exposition hall until one hour after it closes.