Service Manual

2020 FMX official vendor information is detailed below. Official vendor online order links and forms will be available May 1, 2020.

Carpet/floor covering is mandatory per AAFP FMX Exhibitor Agreement Terms and Conditions and may be ordered below through the Official Contractor, Freeman.

Dates and Location

Meeting Dates: October 13-17 
Expo Dates: October 14-16
Location: McCormick Place West(
Halls A1/A2 | Chicago, IL


Please contact Kristy Sloan, CEM | (913) 906-6222


Freeman AV is the official provider for all your audio-visual needs.

Booth Furnishings

Freeman is the official contractor for booth furnishings (i.e. draped tables, chairs, furniture, counters, displays, etc.), carpet, labor, porter/cleaning services, signage, and shipping services.


Savor Chicago is the official provider for all your food and beverage needs at McCormick Place West.

Convention Center

The FMX Exposition will be location in Halls A1/A2 of McCormick Place West in Chicago, IL.

View McCormick Place West Exhibitor Details(

View McCormick Place West Facility Regulations(

Electrical, Plumbing, and Compressed Air

Freeman is the official provider for all your electrical, plumbing, compressed air needs.

Exhibitor-Appointed Contractors

If you plan to use your own Exhibitor-Appointed Contractor (EAC), please view the AAFP FMX Exhibitor Agreement Terms and Conditions for insurance requirements. Deadline for submitting EAC information and valid certificate of insurance to Kristy Sloan, AAFP Exhibit Manager is August 10, 2020.


Urban Jungle, Inc. is the official floral provider.


McCormick Place West is the official provider for all your internet and telecommunications needs.


Labor may be ordered through Freeman, AAFP's official contractor.

Lead Management

Experient is the official lead management provider. Scan attendee badges to capture and follow-up with your leads after the show.

The FMX attendee badge contains their mailing address. It may also contain their email address if the attendee does not "opt out" of releasing that information on their badge bar code.


Marketing Images by LBJ is the official show photographer.


Freeman will manage exhibitor rigging needs.


United Security Services, Inc. is the official provider for all your booth security needs.

Important Note: The AAFP cannot guarantee or be held responsible against loss or damage. For this reason, we recommend that you do not place products or items of value on display in your booth(s) until company representatives are in attendance.

Service Desk Location

The on-site Exhibit Service Desk will be located below the Overlook Cafe in the center of the Expo Hall at McCormick Place West. Official vendors will be available at this desk to answer questions, take on-site orders, and make order changes starting Monday, October 12, 2020 - Friday, October 16, 2020.


How do I label my materials? Where do I send my materials to the advance warehouse or direct to show-site? When may materials be received?

View detailed shipping instructions through Freeman (available May 1, 2020).