Exhibitor Registration and Housing

FMX Exhibitor Badge Registration and Housing is Open.

One system for Exhibitor Badge Registration and/or Exhibitor Housing.

On-site Exhibitor Badge Registration

  • Monday, October 12, 2020 | Wristband Distribution Desk
  • Tuesday, October 13, 2020 | 7 a.m.–6 p.m.
  • Wednesday, October 14, 2020 | 7 a.m.–7:30 p.m.
  • Thursday, October 15, 2020 | 7 a.m.–5 p.m.
  • Friday, October 16, 2020 | 7 a.m.–3:30 p.m.

Questions?

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Contact the AAFP at:
(800) 274-2237
Monday–Friday
8 a.m.–5:30 p.m. CT
or aafp@aafp.org

Exhibit Personnel Guidelines

Badge Fees

FMX exhibitors may register up to four (4) booth personnel free of charge for each 10’ x 10’ booth or equivalent. Requests for more than four (4) per 10' x 10' booth require AAFP approval.

Companies found to have requested more than their allotted number of free exhibitor badges will be charged $995 per additional badge/person. This assessment will be made following the AAFP FMX based on a final badge count. Please return unused badges to exhibitor registration before 4:30 p.m. Wednesday, October 14, 2020.

Badge Information

Booth personnel cannot enter the exposition hall without an AAFP FMX official badge. This applies to all exhibitors and other personnel such as models or temporaries. Personnel identification is required.

The mailing of badges in advance of FMX is no longer an option. All badges may be picked up at Registration in McCormick Place West Center Lobby.

Individuals requesting badges onsite may be required to show a business card and/or personal identification.

Badges are the property of the AAFP and must be relinquished on request. Failure to comply constitutes a violation of the AAFP FMX Exhibitor Agreement Terms and Conditions.

Models or Temporary Personnel

If your company orders models or other temporary personnel, please provide them with the correct company name, booth number, and on-site contact name. These individuals cannot enter the exposition hall without an official badge. Badges are not issued unless a connection with a legitimate exhibiting company is verified.

Guest Policy

AAFP FMX Exhibitor Agreement Terms and Conditions state only qualified prospects can access the exposition hall. Therefore, badges are not issued to representatives of leasing companies, financial institutions, suppliers, vendors, and others wishing to make business contacts, nor to exhibitors’ family and guests.

Exhibit Staffing

Exhibits are open and must be staffed at the following times:

  • Wednesday, October 14, 2020 | 4:30–7:30 p.m.
  • Thursday, October 15, 2020 | 9 a.m.–3 p.m.
  • Friday, October 16, 2020 | 10 a.m.–3:30 p.m.

Please make your airline reservations in accordance with this policy. If you are the sole person at your booth, you may, of course, take brief breaks.

Parking

McCormick Place Convention Center Parking Information(www.mccormickplace.com).

Free Convention Shuttle

You are welcome to ride the free convention shuttle running Tuesday, October 13, 2020 through Saturday, October 17, 2020 from AAFP FMX hotels not within walking distance. Consult an on-site shuttle schedule for details.

After-hours Admission to Exposition Hall

During show days, exhibit personnel wearing an AAFP FMX badge may enter the exposition hall at 7 a.m. and remain there until one hour after it closes.

Exhibit Housing Regulations

Important: All blocks are considered final as of August 21, 2020.

Room Blocks - 10 or more rooms

To prevent attrition penalties to the AAFP, you must use at least 85% of the total room block (total nights, not rooms) requested. Any cancellations or room night reductions received after August 21, 2020 will be counted as a room night that was not picked up and could lead to less than 85% pickup of your block.

For example: As of August 21, 2020 you have 50 total room nights blocked. You must pick up at least 43 room nights (50 x 85% = 43 room nights). If only 40 room nights are picked up, an attrition fee of 3 room nights multiplied by the nightly room rate will be payable to the AAFP.

If rooms are canceled less than 72 hours in advance of arrival, you are also subject to the hotel's cancellation penalty equal to one night's room and tax.

When canceling a reservation by telephone with the hotel, record the date, cancellation number, and the name of the person accepting the cancellation.

Room Blocks - 9 or less rooms

Reservations may be canceled without charge up to 72 hours prior to guest’s scheduled arrival date. Failure to comply will result in forfeiture of deposit equal to one night’s room and tax.

When canceling a reservation by telephone with the hotel, record the date, cancellation number, and the name of the person accepting the cancellation.



Experient is the official AAFP Housing Bureau.

As the 2020 AAFP FMX approaches, you may be the target of unauthorized hotel/housing poachers who claim to be "partners" or providing services on behalf of AAFP. Please be aware that these companies are not authorized to provide services on AAFP's behalf. AAFP works to prevent the unauthorized contact of the AAFP community as well as the inappropriate use of both AAFP attendees' and exhibitors' names. Please be assured that AAFP is firmly committed to providing quality services to make your exhibiting experience a positive one, and we will vigorously pursue these housing pirates to prevent unauthorized contact.