Frequently Asked Questions

What is FMX? 

Family Medicine Experience (FMX) is the AAFP’s premier family medicine conference, bringing together thousands of family physicians, care team members, and exhibitors each year to celebrate and enhance health care’s most impactful specialty. Every year, FMX takes place in a different city; this year, we’re gathering in the heart of Southern California, in sunny Anaheim.

FMX offers the latest tailored, evidence-based education, enabling attendees to earn a year’s worth of continuing credits in just five days. But that’s not all—FMX also unites the family medicine community for invaluable professional networking, inspiring moments on the Main Stage, and exclusive access to The Xchange, an expansive exhibit hall featuring health care innovations, patient care resources, sponsored educational opportunities, among other exciting experiences.

When is FMX ’25?

FMX is happening October 5–9, 2025 at the Anaheim Convention Center, 800 W. Katella Ave., Anaheim, CA 92802. 

We hope to see you there! 

Who can attend FMX? 

AAFP members, including students, residents, new physicians, active physicians, life members and international members as well as nonmember and international physicians, supporting physicians, care team members and approved exhibitors. (Our FUTURE Conference is designed especially for medical students.) 

AAFP members receive exclusive saving on their registration based on their unique member type. Interested in learning more about AAFP membership? Start here.

What is the FMX guest policy?

Guests of attendees are allowed to attend for free. Please note, guests are not allowed in sessions or workshops and are discouraged from attending the exhibit hall, The Xchange, to ensure our physician attendees can maneuver the floor seamlessly.

Can my family attend the conference with me?

We realize attending is a family decision, and we want your support system to be present, so know there’s plenty to do in Anaheim if you want to turn FMX into a family vacation. Anaheim has plenty to offer (hint: Disneyland!) To assist attendees traveling with children, FMX does offer on-site childcare, Camp FMX. View details. 

Can I come for one day? 

If you're in or around the Anaheim area, grab a single-day pass. Don’t miss out on the chance to engage with leaders in the field, even if you can’t attend the full conference!

Do you offer an early bird discount?

Yes! Early bird pricing ends June 15, 2025. See your savings and register for FMX.

Can I register on-site?

You can, but you’ll see a price difference. Register as soon as you get your registration is open email to save money and secure spots in our limited-seating, hands-on clinical workshops.

What does my registration include? 

Your In-person Registration includes:

• Access to all education and Main Stage sessions (on demand sessions available within 24 to 48 hours)
• Entrance into the exhibit hall, The Xchange and the full exhibitor directory 
• All-inclusive networking events
• Sponsored learning sessions (food available at some sessions)
• Access to session handouts in the mobile app
• Free limited access to FMX On Demand digital platform for immediate session recordings and an additional discount to purchase the full On Demand package

Additionally, we host The Xchange Grand Opening event, featuring light hors d'oeuvres, drinks, entertainment and the chance to connect face-to-face with hundreds of solution providers.

You can also upgrade your registration with popular clinical procedure workshops to enhance specific skills. 

This is my first time. What can I expect? 

Attending FMX—or any conference, for that matter—is an incredible opportunity to grow your skill set, make valuable connections and gain inspiration from specialty leaders.

Here’s some key advice from attendees who’ve been in your shoes:

• Maximize your conference experience by determining what you want to achieve on-site in advance. We suggest setting some SMART goals— Specific, Measurable, Achievable, Relevant and Time-bound. 
• Network, network, network—it’s a valuable opportunity to learn from others and build professional connections. 
• Review the conference schedule in advance and save sessions that resonate with your interests and goals. Make plans to explore a mix of session types and formats, such as keynote speeches, panel discussions, workshops and interactive sessions. Variety can provide different perspectives and learning experiences. 

What’s the dress code at FMX?

Many attendees opt for business or business casual attire. Our best advice? Bring a sweater or light jacket, as the session rooms tend to be on the chillier side. 

Another alternative? Stop by the Fam Med Merch Shop on-site to browse one-of-a-kind family medicine apparel. 

What’s the conference schedule like?

For starters, you’ll never be bored. The official FMX schedule starts on October 5 and is packed with over 140 sessions, sponsored learning opportunities, networking events, AAFP member meetups, Main Stage sessions, dedicated hours to explore The Xchange and more.

But don’t let the jam-packed schedule deter you. Almost all our educational sessions are available to access through FMX On Demand. Design your perfect FMX experience around your schedule. Attend as many sessions as you'd like, while also making time to build valuable connections.

When should I arrive at FMX? 

To make the most of your FMX experience, we recommend arriving by Sunday morning, October 5, 2025, to ensure you don’t miss any valuable education sessions. Plan to depart Thursday afternoon, October 9, 2025, after enjoying a half day of engaging education.

What kind of education can I expect? 

FMX delivers the latest, tailored, evidence-based family medicine education. In other words, you’ll hear it here first! Here are examples of educational sessions you can expect at family medicine’s CME conference: 

• AI in Health Care
• Breaking the Obesity Barrier
• Dermoscopy
• Diabetic Kidney Disease: A Family Medicine Call to Action
• Early Onset Dementia: Diagnosis and Management for Primary Care
• Illicit Drug Use and Prevention: Marijuana Use, Evidence-Based Implications and Realities
• Maximizing Outpatient and Inpatient E&M Coding
• Nail Procedures: Best Practices and Updates
• Patient Centered Care
• Physician Burnout
• POCUS Series
• Pressure Sores and Wound Care Management Tips for Your Practice
• Social Determinants of Health: Active Engagement in Clinical Practice
• Understanding and Overcoming Vaccine Hesitancy
• Value-Based Care: Payment Adoption in Primary Care Practices
• And many, many more topics!

What kind of networking opportunities are available? 

FMX offers various networking opportunities including interactive sessions, meet-and-greet events and dedicated networking spaces. You’ll have the chance to connect with fellow physicians, experts and exhibitors. 

Exclusive events like The Xchange Grand Opening provides a fantastic setting to build relationships with solution providers and peers. You won’t want to miss the themed-food, entertainment and activities! 

Attending Member Interest Groups is another great way to network at FMX. They provide members a relaxed way to network with peers who share similar interests on topics such as obesity medicine, emergency medicine and hospital medicine to name a few. These community groups also meet online throughout the year. 

Sitting in a session? Strike up a conversation. Grab some new friends and grab dinner together. No matter what you do, attending FMX in person provides ample access to peers, mentors and potential collaborators across family medicine. 

We promise, there's always something fun to do and amazing people to meet. Build your perfect schedule and get ready to fill in the rest with unforgettable experiences throughout the week. 

Will the conference be streamed virtually?

No, the event is in person only. Attending FMX live and in person offers a dynamic way to forge meaningful connections through face-to-face networking, hands-on learning and engaging discussions with like-minded peers. The on-site environment also boosts energy, leading to fresh insights and memorable experiences for all.

Good news though! FMX On Demand offers a virtual option for those unable to attend in person, providing access to key sessions and content at your convenience.

Why should I visit The Xchange?

The Xchange at FMX is packed with 300+ exhibitors, including companies that share a commitment to family medicine. Explore the latest innovations, tools and resources to enhance your career, clinical and practice needs.

Stop by one of our sponsored learning opportunities to take part in a 45-minute Solution Session (food provided) or a 15-minute Med Talk (think Ted Talk, just health-care related).

What else can you find? A lot! 

• Puppy Park—Take a break to cuddle some adorable shelter pups. It’s “pawsitively” the best way to relax and recharge.
• AAFP Central—Visit us to see AAFP membership in action. Learn more about membership, educational opportunities, advocacy support and more. 
• Larger-than-life Board Games—Take a brain break with games like Jenga, Lite Brite and Operation.
• Career Resources—We’ll have experts on hand to support your professional success—from insurance and financial planners to recruiters, career coaches and more. 

Where can I find information on hotel reservations?

Check out all the hotel options. You’ll book your room at one of the properties in the FMX block when registering for FMX.

Will you have lactation rooms on-site in the Convention Center?

Yes, you can find the locations on our mobile app.

What’s the food situation at Convention Center?

You’ll have access to drinks and snacks throughout the event. The Anaheim Convention Center also features a Starbucks in the lobby for your daily caffeine fix, as well as a food court with options like Sbarro, Baja Fresh Express, Just Grillin' and Submarina.

You could (and should) get a group together to try out one of Anaheim’s incredible restaurants. Ask a local which spot is their favorite. 

When is the FMX 2025 exhibit?

Exhibit dates and times:  

• Monday, October 6: 5–7:30 p.m. (The Xchange Grand Opening)
• Tuesday, October 7: 9 a.m.–3:15 p.m. 
• Wednesday, October 8: 9 a.m.–3:15 p.m. 

How do I reserve a booth?

Log in and submit your Exhibitor Agreement. Once your application is approved, you’ll receive a confirmation for your booth. For more details, view the agreement. 

How much does a booth cost?

View the detailed pricing information to see FMX 2025 booth pricing and other exhibitor opportunities.

What’s included with my booth package?

For each 10' x 10' booth, you receive: 

• Pipe and drape 
• Booth ID sign (7" x 44")
• Four exhibit badges 
• Pre- and post-show physician attendee mailing file 
• Security for the exhibit hall perimeter
• Listings in the FMX Program and Exhibitor Guide, mobile app and FMX website 

Note: Booths do not include carpet, chairs, or a table. These items may be rented through Freeman, the AAFP's official service contractor, or you may bring your own furnishings.  

Can I share a booth with another company?

No, shared booths are not permitted at FMX. 

What if I need to cancel?

All cancellation requests must be submitted in writing via email to Jill Vetter, Senior Sales Manager, Strategic Program and Events.

• Before June 1, 2025: Forfeit 50% of the exhibit space cost.
• On or after June 1, 2025: Forfeit 100% of the exhibit space cost.

How do I input my company information for attendee promotion? 

After your booth assignment, you'll receive an email with Exhibitor Login details and instructions. Use this portal to submit your booth description, product category, and, if applicable, new-to-show listings for the live floor plan and FMX mobile app.

Your booth will also appear in the FMX Program and Exhibitor Guide with an alphabetical list, booth number, and product category. Keep descriptions factual for promotional purposes, as the AAFP may review and edit submissions.

Can I offer education or distribute CME in my booth? 

Yes, but with limitations:

• Companies with island booths (20' x 20' or larger) can provide formal in-booth education.
• Smaller booths cannot host formal presentations due to space constraints.
• In-booth education cannot qualify for CME credit and must display a sign stating: This educational session does not qualify for CME credit.

Plan accordingly to meet these guidelines.

Companies choosing to provide in-booth education must email Aaron Verhei no later than August 29, 2025. 

Exhibitors can only distribute CME materials if they are the official CME provider and comply with ACCME Standard 4.5. Distribution is restricted to their assigned booth space.

Can I offer clinical testing in my booth? 

Yes, but you must request permission by emailing Aaron Verhei before August 29, 2025, and comply with all state and local health regulations regarding hazardous waste disposal. View the AAFP FMX Exhibitor Agreement Terms and Conditions for more details on hazardous waste disposal. 

Can I have a celebrity in my booth? 

Yes, but you must request permission by emailing Aaron Verhei before August 29, 2025. Be sure to include the celebrity’s name, along with the dates and times they will appear in your booth.

Do you have a press room? 

For all media inquiries, please contact AAFP Public Relations at (800) 274-2237, ext. 6051.

Do you allow hanging signs, safety cabling, par lighting, or gobo lights? 

Hanging signs are permitted for island exhibitors (20' x 20' or larger), subject to the 20' height restriction. For further details regarding hanging signs, truss setups, par lighting, gobo lights, and safety cabling regulations, please contact Aaron Verhei.

For complete information, please refer to the Exhibitor Service Kit.

Is there a locked security area?

No, the AAFP provides 24-hour security throughout the exhibit floor, but there will not be a locked security area at the Anaheim Convention Center.

Important Note: The AAFP cannot guarantee or be held responsible for any loss or damage. For this reason, we recommend that you refrain from displaying products or items of value in your booth until company representatives are present.

Who are the official contractors?

Freeman Decorating is the AAFP's official service contractor. See FMX Official Vendor List to order booth furnishings: carpet, shipping, electrical, internet, lead management, catering, security, floral, etc. 

Can I use a contractor other than the official contractor?

Exhibitors who choose to use an exhibit service firm other than the official contractor must comply with the Insurance Requirements outlined in the AAFP FMX Exhibitor Agreement Terms and Conditions. You are required to notify the AAFP and submit a valid Certificate of Insurance by August 29, 2025. After this deadline, exhibitors must use the AAFP’s official contractor, Freeman, or their own full-time employees.

How do I order booth furnishings, electrical services, internet, lead management, etc.?

Information on ordering these services is available in the FMX Official Vendor List. 

When is installation and dismantling? 

INSTALLATION – Halls A–B 

Saturday, October 4: 8 a.m.–5 p.m. 
Sunday, October 5: 8 a.m.–5 p.m. 
Monday, October 6: 8 a.m.–4 p.m. 

DISMANTLING

Wednesday, October 8: 3:15–8 p.m. 
Thursday, October 9: 8 a.m.–5 p.m. 

Please note:

• Aisles must be clear of all boxes, skids, crates, pallets, trash, materials, etc., by 1 p.m. on Monday, October 6, to allow the official contractor to clean/vacuum for The Xchange Grand Opening. 
• Equipment (ladders, job boxes, carts, forklifts, etc.) may not be brought into the exposition hall until 30 minutes after the show closes to allow attendees time to exit the hall. 

Important reminder: For safety reasons, children under 18 are not allowed in the exhibit hall during installation or dismantling due to heavy equipment.

Do you offer lead management? 

Yes, lead management is available through Maritz, the AAFP's FMX official housing provider. Attendee badges will contain a barcode/QR code that holds the attendee’s name and mailing address.

Please note: the AAFP privacy policy does not allow the inclusion of phone numbers. An email address may be included at the attendee's discretion, but it is not guaranteed. The lead management order form is available in the FMX Official Vendor List.

Where do I send my freight? 

We recommend that freight not be delivered to your booth until the afternoon of Friday, October 3, or the morning of Saturday, October 4. All shipments must be consigned to Freeman, the AAFP’s official material handling contractor, for delivery to either Freeman’s warehouse or the Anaheim Convention Center. View detailed shipping instructions and guidelines.

How do I order badges and/or book hotel rooms? 

Maritz is the official provider for both badge registration and housing. 

Exhibitors are entitled to four badges per 10' x 10' booth. Companies exceeding this allotment will be invoiced an additional $995 per badge after FMX 2025.

Important things to know

Please be aware that you may be targeted by unauthorized hotel or housing poachers claiming to be "partners" or offering services on behalf of the AAFP. These companies are not authorized to provide services for the AAFP.

The AAFP takes proactive measures to prevent unauthorized contact with our community and the inappropriate use of FMX attendees’ and exhibitors’ names.

Rest assured, we are committed to delivering quality services to ensure a positive experience at FMX. We will actively pursue these housing pirate organizations to prevent any unauthorized solicitations.

Are there shuttles to the convention center? 

Yes, exhibitors are welcome to use the free convention shuttle that operates from designated hotels. For specific details, please consult the on-site shuttle schedule.

Who can I contact with additional questions? 

Exhibit and Sponsorship Sales Management, and AAFP Terms and Conditions: 
Jill Vetter | (913) 951-8943 

Exhibit Logistics and Operations:
Aaron Verhei | (913) 906-6071