2018 National Conference Poster Competition

Important Dates

  • April 1, 2018: Application deadline
  • May 31, 2018: Notification to applicants
  • August 2-4, 2018: National Conference of Family Medicine Residents and Medical Students

Purpose

The purpose of the National Conference poster competition is to stimulate research by medical students and family medicine residents, to provide a venue to share innovative and effective educational programs, to showcase unique community projects, and to encourage networking among medical students and residents with similar interests. In 2018, up to fifty entries will be selected for display at National Conference. Of those, the top twelve will be invited to give a brief oral presentation onsite for peer review.


Application Process

The required online application must be completed and submitted to the AAFP by April 1, 2018. An abstract of the poster presentation must accompany the application. Incomplete applications will not be considered. Applicants will be notified by May 31.


Eligibility

To enter the 2018 National Conference poster competition, medical students and family medicine residents presenting the poster onsite must be:

  • Eligible to attend National Conference;
  • Willing to pay for and attend the conference; and
  • A member in good standing of the American Academy of Family Physicians. Join now.

Categories

  • Research – Summarize the results of a well-defined basic or clinical research project, including a hypothesis, dependent and independent variables, tests for measures of association, succinct discussion of data, etc. All work should be original. Projects may involve observational or interventional studies. If project involves human subjects, documentation of approval or exemption from an institutional review board (IRB) is required.
  • Clinical Inquiry – Present a clinical scenario with discussion of an actual patient presentation or review of current evidence-based recommendations for a clinical topic. A clinical case presentation must include an introduction, case description, and discussion of current practice guidelines for management of the patient. An evidence-based review need not be based on an actual patient presentation, but must provide a systematic review of the current best research evidence to answer a clinical question. The presentation should provide an evidence-based answer on a topic relevant to family medicine and common in everyday practice and include an evidence summary, recommendations from others, and clinical commentary. View a current list of AAFP-approved evidence-based medicine sources.
  • Community Project – Describe personal experience working on a community-based initiative to improve the health of a specific population (e.g. providing adolescent AIDS education, working with school nurses to develop asthma action plans, establishing a health care program for the homeless, etc.) Student/resident applicant(s) must have served in a leadership role in the planning and execution of the project. The description should include an evaluation of the project. If project involves human subjects, documentation of approval or exemption from an institutional review board (IRB) is required.
  • Educational Program – Describe an educational program or curricular innovation that has been evaluated for its impact on medical student or resident training. Student/resident applicant(s) must have played a substantive role in the creation, implementation, and/or evaluation of the target program. This may have been done in collaboration with faculty. Applicant needs to state specifically the role he/she played in the program. If project involves human subjects, documentation of approval or exemption from an institutional review board (IRB) is required.

Submission Requirements

  • The subject of the poster must be of value to family medicine and within the scope of family medicine.
  • All projects must be completed at the time of application.  Incomplete projects will not be considered.
  • The project or research described in the application must reflect work done while applicant was a medical student or resident.
  • The subject of the poster presentation may be based on coursework or an extracurricular activity.
  • Entries may not be taken from previously published papers.
  • If accepted for presentation, an art file must be created and submitted prior to National Conference but does not need to be provided at the time of application.
  • Presenters of accepted entries must be AAFP resident or student members, willing to pay for and attend the 2018 National Conference of Family Medicine Residents and Medical Students and be present at their display during select hours.

Instructions for Submission

The online application does not allow you to save and return to resume the application at a later time.  Before starting your application, have all materials and information listed below ready and in the required format.

  • Poster title
  • Author(s)
  • Contact information (including AAFP #)
  • Short abstract (not to exceed 200 words) See examples.(1 page PDF)
  • Full abstract as an attached Word document (not to exceed five pages, excluding Reference page for Clinical Inquiry entries) See requirements.
  • IRB approval/exemption as an attached document (required if project involves human subjects). Find out more about IRB.

Full Abstract Requirements

Applicants must include all information outlined for each category below — five-page maximum, excluding the Reference page for Clinical Inquiry entries.  Please bold each section header for easier reading by judges. 

Research (See example.)(2 page PDF)

  • Project description
  • Objectives/purpose
  • Methodology
  • Presenters’ role in project
  • Results
  • Conclusions/discussion

Clinical Inquiry (See example.)(3 page PDF)

  • Introduction
  • Case description
  • Discussion of practice guidelines
  • Conclusions/discussion
  • References (Reference page may be in addition to the five-page maximum)

Community Project and Educational Program (See example.)(2 page PDF)

  • Project/program description
  • Objectives/purpose
  • Methodology
  • Presenters' role in project/program
  • Results
  • Conclusions/discussion

Judging Criteria

Poster judging is a two-tier process.

1. Application/Abstract

  • Applications and abstracts will be peer reviewed and judged on the following criteria:
    • Relevance to family medicine
    • Originality/innovative nature of project or question
    • Statement of purpose/goals
    • Project description
    • Evidence-based nature of content
    • Validity of conclusions
    • Impact on future work
  • Up to fifty entries will be accepted for display at National Conference (see display information). Of those, the top twelve will be invited to give a brief oral presentation onsite for peer review.

2. Onsite Poster Presentation

  • Onsite judging for the top twelve posters will be held on August 3.  Authors will have three minutes to present their poster and will be evaluated on the following criteria:
    • Relevance to family medicine
    • Design
    • Display
    • Presenters' skills
  • Author(s) will be required to staff their poster display during select hours at National Conference.


Display

  • Authors of all accepted entries must create an art file and submit as a pdf to a size of 48” wide x 36” high prior to National Conference. Guidelines(2 page PDF) for creating and displaying successful posters are available. Additional information will be provided to those selected.
  • Posters will be printed by the AAFP and displayed on easels in a designated area at National Conference. 

Recognition

Outstanding poster presentations will be recognized during National Conference. The top resident and top student will earn a trip to the 2018 Family Medicine Experience (FMX), October 9-13 in New Orleans, LA to present their posters. No monetary awards are offered.