View the list below to order additional items for your booth.

Each 10' x 10' booth at National Conference includes:

  • ocean/blue carpet
  • one draped table (8' Long x 2' Wide x 30" Tall)
  • two side chairs
  • one wastebasket
  • 8' silver/white/silver back drape
  • 3' silver side drape
  • booth ID sign

AAFP National Conference | July 28–30, 2022

Kansas City, MO | Kansas City Convention Center | Exhibit Halls B, C, D

ON Services is the official audio-visual provider. View ON Services Order Form.

Fern Exposition Services, LLC is the official contractor to order additional booth furnishings such as pedestal tables, stools, porter/cleaning services, signage, or view shipping instructions, and more.

Your Fern Exposition OneView login credentials will be sent to the primary exhibit contact directly from Fern Exposition.

Fern OneView Login Questions? Contact Fern Exposition Customer Service at (800) 774-1251 ext. 1 or jkundtson@fernexpo.com

If you would like to distribute food and/or non-alcoholic beverages from your assigned booth space, you must receive approval from the AAFP and Aramark, the Kansas City Convention Center's exclusive caterer. Contact Gina Page, AAFP Exhibit Manager.

Audra Kamin, Aramark Catering, (913) 302-5985

SmartCity is the official electrical, internet, and utilities vendor. View SmartCity online ordering.

Exhibit Badge Registration is Open.

Exhibitors are allowed six complimentary badges per 10' x 10' exhibit space. Additional badges over your complimentary allotment are $255 and will be invoiced after the conference to the exhibiting program/company.

Exhibit badges are for "staff only" of the exhibiting program/company and may not be distributed, awarded, or shared with others that do not work for the exhibiting program/company. If badges are mis-used per these terms, the exhibitor will be in violation which could forfeit their eligibility to exhibit in the future and immediate removal of their booth from the exposition. AAFP may at any time relinquish a mis-used badge.

Exhibitors using an exhibit service firm for setup/dismantling other than the official contractor (Fern Exposition Services, LLC) must abide by the Kansas City Convention Center building operating guidelines and the AAFP Exhibitor Agreement Terms and Conditions. All exhibitor-appointed contractors must submit a valid certificate of insurance to Gina Page, AAFP Exhibit Manager by July 1.

  • Booth Carpet: Ocean/Blue
  • 8’ Back Drape: Silver, White, Silver
  • 3’ Side Drape: Silver
  • Table Drape: Silver or White

Plants and floral as booth decor may be ordered through Fern Exposition Services, LLC.

Your Fern Exposition OneView login credentials will be sent to the primary exhibit contact directly from Fern Exposition.

Fern OneView Login Questions? Contact Fern Exposition Customer Service at (800) 774-1251 ext. 1 or jkundtson@fernexpo.com

Important Note: For safety reasons, children under 18 are not allowed in the Exposition Hall during installation and/or dismantling. No exceptions due to heavy equipment in the hall.

Installation
Wednesday, July 27, 2022
4 p.m. - 7 p.m. CT
Thursday, July 28, 2022
8 a.m. - 3 p.m. CT
The AAFP reserves the right to assign labor to set up any display that is not in the process of being erected by 2 p.m. The charge for this labor will be paid by the exhibitor.

Dismantling
Saturday, July 30, 2022
12 - 3 p.m. CT
Although tear down extends for three hours, exhibitors are instructed to take all items of value with them as they exit the hall.

To maintain show integrity, dismantling or packing of materials/supplies may not begin until 12:00 p.m. on Saturday, July 30. Exhibitors are expected to make their airline reservations in accordance with this regulation.

The 2022 AAFP National Conference of Family Medicine Residents and Medical Students will be held in Halls B, C, D of the Kansas City Convention Center in Kansas City, MO.


Hire labor to install and/or dismantle your booth through Fern Exposition Services, LLC.

Your Fern Exposition OneView login credentials will be sent to the primary exhibit contact directly from Fern Exposition.

Fern OneView Login Questions? Contact Fern Exposition Customer Service at (800) 774-1251 ext. 1 or jkundtson@fernexpo.com

Back Again by Popular Demand! Scan attendee's badge bar codes to capture leads for post show follow-up. AAFP will provide at no cost to you one complimentary lead management mobile SWAP activation per Exhibitor Agreement but you must request it per the Maritz order form (email form to exhibitorservices@maritz.com). Additional activations are available for a discounted price to NC exhibitors.

Food/beverages will be available for purchase in the Expo Hall and outside in the food truck concession area.

While your booth price does include a wastebasket, it does not include porter service. If you would like your wastebasket emptied each day, you must order porter service from the AAFP's official contractor, Fern Exposition Services, LLC. If you have giveaways that generate trash, you will need to order porter service to remove your empty cartons and/or containers.

Your Fern Exposition OneView login credentials will be sent to the primary exhibit contact directly from Fern Exposition.

Fern OneView Login Questions? Contact Fern Exposition Customer Service at (800) 774-1251 ext. 1 or jkundtson@fernexpo.com

The pre-show mailing list is complimentary to NC exhibitors. This file will include residents and medical students registered as an attendee who haven't "opted out" of receiving advance mailings. The file includes name, and mailing address. It will be sent to all 2022 NC exhibitors by email around July 1.

The AAFP provides general security on a 24-hour basis from Wednesday, July 27 through Saturday, July 30. However, the AAFP cannot guarantee or be held responsible against loss or damage. For this reason, we recommend you do not place products or other items of value on display in your booth(s) until your program/company representatives are in attendance.

The exhibit service desk will be located in the SW corner of the Exposition Hall and open Thursday, July 28 through Saturday, July 30. Exhibitors may verify, check, and adjust their requirements for installation, furniture, electrical, internet, lead retrieval, shipping, and other auxiliary services.

How do I label my boxes? Where do I send my boxes?

SHIPPING DIRECT TO SHOW SITE
Cannot Arrive Before: July 26 - 28, 2022 | 8:00 a.m. - 3:30 p.m.

TO: 2022 AAFP National Conference - Exhibiting Program/Company Name
c/o Fern
Kansas City Convention Center - West Dock
301 West 13th Street
Kansas City, MO 64105
Booth Number: ________

__________________________________________________________________________________

SHIPPING TO ADVANCE WAREHOUSE
Must Arrive Between: July 5 - 25, 2022 | 8:00 a.m. - 3:00 p.m. M-F

TO: 2022 AAFP National Conference - Exhibiting Program/Company Name
c/o Fern
YRC
3500 Booth Ave.
Kansas City, MO 64129
Booth Number: __________

For additional shipping instructions, your Fern Exposition OneView login credentials will be sent to the primary exhibit contact directly from Fern Exposition.

Fern OneView Login Questions? Contact Fern Exposition Customer Service at (800) 774-1251 ext. 1 or jknudtson@fernexpo.com


Questions?

Jill Vetter, Sales Manager
Exhibit and Sponsorship Sales Contact
(913) 951-8943

Gina Page, CMP, CEM
Manage Your Booth Contact