Presenter Resources

Questions?

Contact Symposium staff by email at pdw-rps@aafp.org or call (800) 274-2237:

  • Cristin Estes, ext. 6708

Thank you for participating in the 2019 PDW and RPS Residency Education Symposium!

All presenters are responsible for their own travel, hotel, and registration arrangements. Honorariums are not available for this symposium. Registration will open in December. The housing deadline is March 4.


Important Due Dates

October 24, 2018

  • Presenter Agreement
  • Co-presenters – Consent Forms(1 page DOCX)
  • Request Audience Engagement System (AES) (optional)
  • Headshot (optional)

Feb 8, 2019

  • Presentation slides on the AAFP PowerPoint Template(4 page POTX)
  • Request Sound Device (if planning to play video clip during presentation)
  • Request Flip Chart and Markers (if applicable)

Workshop Presenters

AAFP will provide the following audio/visual equipment in each workshop room:

  • Laptop with wired internet and final version of your presentation pre-loaded
  • Wireless internet for attendees
  • Lavaliere microphone(s)
  • Projector
  • Screen

If requested by February 8, AAFP will also provide:

  • Sound Device (for playing videos)
  • Flip Chart/Markers are available

CME Policy prohibits the updating of presentations once submitted to AAFP. Staff will not be able to update presentations online or in the app.

Workshops should not exceed 60 minutes.

AES Workshops

The AAFP Audience Engagement System (AES) is only available for symposium workshops. Through the app, the AES allows:

  • Workshop presenters to "poll" the audience.
  • Workshop attendees to ask questions.
  • Workshop attendees to "like" questions increasing their priority.

Several files are available to help you understand and use the AES and help you decide whether you would like to utilize the AES during your workshop.

If you would like to utilize the AES during your workshop, you must request it via email by October 24, 2018.

Important Due Dates

October 24, 2018

  • Presenter Agreement
  • Headshot (optional)

February 8, 2019

Innovation Showcase Presenters

  • The Innovation Showcase will take place from 2:00 to 3:30 p.m. Sunday, April 7 during Shared Programming.
  • This is a rapid-fire presentation of residency program innovations followed by a Q&A period.
  • The showcase will feature ten presenters, each of whom will give a 5-minute presentation using one PowerPoint slide.
  • Questions from the audience will be delayed until all presentations are complete.
  • Showcase presenters will present in alphabetical order as shown in the PDW and RPS symposium program and mobile app.
  • Please arrive at least 15 minutes before the Showcase begins to meet with the moderator and review seating assignments and presentation logistics.
  • You will have a podium on which you may place notes.
  • The moderator will advance your presentation slide for you.
  • You will have no more than 5 minutes for your presentation.
    • A timer will be provided and will notify you when your 5 minutes have expired.

Please follow these guidelines when presenting your innovation:

  • State your name, program, and location.
  • Explain the problem / issue your subject addresses.
  • Describe how your actions address the problem / issue.
  • List the outcomes of the actions.
  • Share your assessment of the actions: what worked well; changes you would make, and suggestions for others.
  • Be energized and "sell" your idea.
  • Be prepared to field challenging questions from an interested, but possibly skeptical, audience.
  • Rehearse your presentation to ensure you will not exceed 5 minutes.

CME Policy prohibits the updating of presentations once submitted to AAFP. Staff will not be able to update presentations online or in the app.


Important Due Dates

October 24, 2018

  • Poster Acceptance Form
  • Headshot (optional)

February 8, 2019

  • Electronic Poster file

Poster Presenters

  • An electronic file of your poster is required with these specifications:
    • the art file should be created and submitted to a size of 36”x48” or 48”x36”
    • submit your poster as a .pdf file
  • Posters will be printed by the AAFP and displayed on easels. You do not need to bring your poster. Printed poster size is three feet by four feet.
  • If you would like to keep your poster, please remove it on Tuesday, April 9, 2019, between 11:00 a.m. and 12:00 p.m. Otherwise, it will be discarded. Posters will not be shipped back to presenters.
  • You are encouraged to staff your poster during one or both of the following designated refreshment breaks:
    • Friday, April 5, 2019, 2:30PM – 3:00PM (if attending PDW)
    • Monday, April 8, 2019, 2:30PM – 3:00PM (if attending RPS)
  • If you are attending both PDW and RPS, you may staff your poster during both times but it is not required.