• Health and Safety Protocols
    for AAFP Meetings and Events

    We encourage you to monitor this page to stay abreast of the latest updates on health and safety protocols for AAFP meetings and events.


    The safety of meeting attendees* is AAFP’s top priority, and we believe the most effective way to ensure the safety of all attendees is for them to be vaccinated against COVID-19. Please note that proof of vaccination will be required for all in-person meeting attendees prior to traveling to meeting location.**

    Attendees should be aware that, while AAFP will make every effort to reduce the risk of COVID-19 transmission on site, it is possible that attendees will come in contact with people in airports, hotels, and around the meeting facility who could potentially carry the virus, which is why AAFP is requiring attendees to be fully vaccinated for their own safety, as well as the safety of others.

    *Definition of attendees – Registrants, guests, staff, speakers, exhibitors and sponsors of the AAFP event who are 18 or older and attending in person.

    **For those unable to be vaccinated for reasons such as medical conditions or religious beliefs, a negative PCR test taken within 72 hours of the meeting may be substituted for vaccine proof.

    How to Verify Vaccination Status

    U.S. Attendees

    Prior to arriving on site, attendees will be asked to provide proof that they are fully vaccinated with a vaccine approved by FDA or that they have had a negative PCR test within the 72 hours prior to the start of the meeting. AAFP contracts with a third-party vendor to manage the verification process and to make your entry to the meeting faster, safer, and more secure. AAFP currently uses the free CLEAR app to facilitate proof of vaccination or negative PCR test at all AAFP meetings and events. If you arrive at registration without having already completed the verification process, it may result in unnecessary delays as we process and verify the information you provide.

    With CLEAR, you are always in control of your information. The AAFP only receives confirmation that an attendee satisfied the requirements for access with the equivalent of a red or green result – and never has access to an individual’s private health data. For further information on how CLEAR protects user data, you may review its privacy policy here.

    Uploading your proof of vaccination or negative PCR test must be done in advance of the meeting. An email will be sent to all attendees approximately 10 days prior to the event date with detailed instructions on how to upload to CLEAR. Once your documentation is uploaded and verified, a green health pass will be issued. Your green health pass must be presented for inspection upon arrival at the meeting before access is granted. No one without advance verification of full vaccination status or negative PCR test as outlined will be allowed to attend the event, and AAFP will not be responsible for any expenses incurred by attendees without such verification. 

    International Attendees

    International attendees are not able to use the CLEAR app. Bring a copy or photo of your proof of vaccination to registration. It should clearly show which vaccine you received and the dates you received each shot. All WHO Emergency Use Listing procedure vaccines will be accepted (see a full list below). International attendees should always check current travel restrictions to the U.S. on the Centers for Disease Control and Prevention (CDC) website before planning your travel to make sure you will be able to enter the U.S.

    Accepted Vaccines

    • Pfizer-BioNTech
    • Johnson & Johnson’s Janssen
    • Moderna
    • AstraZeneca-Oxford
    • Sinopharm
    • Serum Institute of India: Covishield
    • Sinovac: CoronaVac

    On-site Safety Measures

    • For masking and social distance protocols, we will comply with local, state and venue/property guidelines for the event city. The AAFP does recommend always masking (except for when presenting, eating, or drinking), especially when social distancing is not achievable, and will have a supply of masks onsite for all live events.
    • The AAFP will provide the option to participate in a color-coding system on badges for attendees to identify their comfort level with interactions with other attendees:

      • Red Dot or Ribbon = No Contact
      • Yellow Dot or Ribbon = I’m willing to elbow bump
      • Green Dot or Ribbon = I’m willing to shake hands and hug
    • Hand sanitation stations will be available onsite for attendees.
    • Extra cleaning/sanitation of meeting rooms will be provided by the meeting venue.
    • Self-assessment – If you are feeling unwell and/or experiencing symptoms of COVID-19, you should not attend. 

    AAFP encourages attendees to visit their hotel’s website or contact the hotel for the most up-to-date health and safety information specific to that hotel.

    AAFP is monitoring the CDC’s travel guidelines, state, and local guidelines closely and will update this page with new information as it becomes available.

    These protocols may be revised at any time for any reason as the AAFP deems appropriate or advisable based on local or national conditions.