• Health & Safety Protocols for AAFP Meetings & Events

    We encourage you to monitor this page to stay abreast of the latest updates on health and safety protocols for AAFP meetings and events.


    The safety of meeting attendees is AAFP’s top priority, and we believe the most effective way to ensure the safety of all attendees is for them to be vaccinated against COVID-19. Please note that proof of vaccination will be required for all in-person meeting attendees prior to traveling to meeting location.*

    Attendees should be aware that, while AAFP will make every effort to reduce the risk of COVID-19 transmission on site, it is possible that attendees will come in contact with people in airports, hotels, and around the meeting facility who could potentially carry the virus, which is why AAFP is requiring attendees to be fully vaccinated for their own safety, as well as the safety of others.

    *For those unable to be vaccinated for reasons such as medical conditions or religious beliefs, a negative PCR test taken within 72 hours of the meeting may be substituted for vaccine proof.

    How to Verify Vaccination Status

    Prior to arriving on site, attendees will be asked to provide proof that they are fully vaccinated with a vaccine approved by FDA or that they have had a negative PCR test within the 72 hours prior to the start of the meeting. AAFP will be contracting with a third-party vendor to manage the verification process and to make your entry to the meeting faster, safer, and more secure.

    Uploading your proof of vaccination or negative PCR test must be done in advance of the meeting, which will be indicated more specifically in the registration instructions. Once your documentation is uploaded and verified, a green health pass will be issued. Your green health pass must be presented for inspection upon arrival at the meeting before access is granted. Detailed instructions and information will be provided soon to registrants. No one without advance verification of full vaccination status or negative PCR test as outlined will be allowed to attend the event, and AAFP will not be responsible for any expenses incurred by attendees without such verification.

    On-site Safety Measures

    • For masking and social distance protocols, we will comply with local, state and venue/property guidelines for the event city. The AAFP does recommend always masking (except for when presenting, eating, or drinking), especially when social distancing is not achievable, and will provide masks onsite for all live events.
    • The AAFP will provide the option to participate in a color-coding system on badges for attendees to identify their comfort level with interactions with other attendees:
      • Red Dot or Ribbon = No Contact
      • Yellow Dot or Ribbon = I’m willing to elbow bump
      • Green Dot or Ribbon = I’m willing to shake hands and hug
    • Hand sanitation stations will be available onsite for attendees.
    • Extra cleaning/sanitation of meeting rooms will be provided by the meeting venue.
    • Self-assessment – If you are feeling unwell and/or experiencing symptoms of COVID-19, you should not attend. 

    AAFP encourages attendees to visit their hotel’s website or contact the hotel for the most up-to-date health and safety information specific to that hotel.

    AAFP is monitoring the CDC’s travel guidelines, state and local guidelines closely and will update this page with new information as it becomes available.

    These protocols may be revised at any time for any reason as the AAFP deems appropriate or advisable based on local or national conditions.