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12 Pearls to Help You Care for Patients, Stay Out of Trouble, and Avoid Burnout

KEITH W. MILLETTE, MD, FAAFP, RPh

FPM. 2025;32(2):19-24.

Author disclosure: no relevant financial relationships.

From "the four most important words in medicine" to "the one question you should never ask your patients," these lessons can help you avoid pitfalls and experience more joy in practice.

I recently retired after 32 years of practicing family medicine, including caring for patients in the office, hospital, nursing home, urgent care, and obstetric settings and teaching physicians, residents, and students. Over the years, I have collected a number of “pearls” — small but valuable lessons learned through experience and struggle. Previously in FPM, I shared coding and documentation pearls.1–2 In this article, I'll share practical pearls that can help you care for patients, stay out of trouble, and avoid burnout.

KEY POINTS

  • Small shifts in how you communicate with patients can affect their satisfaction. For example, if you happen to be running behind, “Thank you for waiting” sets a more positive tone than “Sorry I'm late.”
  • To avoid running behind, aim to work at 90% to 95% of your maximum capacity. This leaves room in your schedule for last-minute patients, committee work, EHR work, or learning new skills.
  • Other keys to an efficient and rewarding practice include hiring a good nurse (or MA), always having a follow-up plan, identifying your preferred workflows, and understanding your work RVUs.

1. REMEMBER THE FOUR MOST IMPORTANT WORDS IN MEDICINE: “THANK YOU FOR WAITING.”

Imagine this scenario: You are running behind schedule, and an emergency crops up or a complex visit slows you down. Now you are running way behind. You enter the next exam room, and you see a frown. The patient is staring at their watch. You then smile and say the four most important words in medicine — “Thank you for waiting” (which is more positive than saying “Sorry I'm late”). You see their frown soften as you give a quick explanation: “I just admitted a patient to the hospital” or “I had to address some major concerns this morning.” The patient smiles and responds, “I understand.” With four simple words, you have turned a potentially mad patient into an understanding patient, and you can now begin the visit on the right foot.

This approach works even better if you also sit down when you enter the exam room, signaling to the patient that you are not rushed and are focused on them.3 And, of course, the best situation is to not be running behind at all because you're working at 90% to 95% of maximum capacity (more on that later).

Dr. Millette is a recently retired family physician, who practiced at Altru Health System in Grand Forks, N.D., for more than 30 years.

This article includes portions from his recently published book, Pearls of Wisdom for the New, the Old, and the Burned Out Physician: 100 Practical Tips on How to Care for Patients and Stay Out of Trouble.

Send comments to fpmedit@aafp.org, or add your comments to the article online.

Author disclosure: no relevant financial relationships.

  1. 1.Millette KW. A step-by-step time-saving approach to coding office visits. Fam Pract Manag. 2021;28(4):21-26.
  2. 2.Millette KW. E/M office visit coding series. FPM Getting Paid blog. Oct. 24, 2022. Accessed Feb. 6, 2025. https://www.aafp.org/pubs/fpm/blogs/gettingpaid/entry/emcoding-series-part-one.html
  3. 3.Swayden KJ, Anderson KK, Connelly LM, Moran JS, McMahon JK, Arnold PM. Effect of sitting vs. standing on perception of provider time at bedside: a pilot study. Patient Educ Couns. 2012;86(2):166-171.
  4. 4.Sinsky CA, Brown RL, Rotenstein L, Carlasare LE, Shah P, Shanafelt TD. Association of work control with burn-out and career intentions among U.S. physicians: a multi-institution study. Ann Intern Med. 2025;178(1):20-28.
  5. 5.Weber R, Murray M. The right-sized patient panel: a practical way to make adjustments for acuity and complexity. Fam Pract Manag. 2019;26(6):23-29.
  6. 6.Millette KW. Pearls of Wisdom for the New, the Old, and the Burned Out Physician: 100 Practical Tips on How to Care for Patients and Stay Out of Trouble. Self-published; 2024.

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