Exhibitor and sponsor resources
Access all the information you need for preshow and on-site planning to make this a successful event for your organization.
Everything you need for planning
We’re excited that you’re a part of FUTURE! With so much energy and enthusiasm for family medicine on one floor, we can promise you an incredible experience.
That starts from the very beginning, with all the information you need—from preshow planning tips to on-site logistics—to make your decisions, create your plans and prepare your team. Let’s get started!
Expo hall dates and times
Thursday, July 30
Resident-exclusive hours
4–6 p.m.
Expo hall grand opening
Friday, July 31
Expo hall open
Saturday, Aug. 1
Expo hall open
Exhibit login
Exhibitor terms and conditions
Sponsor terms and conditions
Live floorplan
FAQs
Register for FUTURE
Book hotel room
Audio-visual
Information is coming soon.
Booth furnishings
Fern Exposition Services, LLC is the official contractor to order additional booth furnishings such as pedestal tables, stools, porter/cleaning services, signage, hired labor, floral, and more. Log in to OneView.
Catering
Aramark is the official caterer for any food and beverage needs. View menu.
Electrical | Internet | Utilities
All Electrical, Internet, and Utilities needed at your booth must be ordered through Smart Cities. Log in to Smart City Networks.
Lead management
Maritz is the official lead management provider to order additional activations or services. Log in to Maritz.
Shipping
Shipping to Convention Center
Items shipped cannot arrive at the Convention Center before Wednesday, July 29, 2026. Below is an example shipping label to ship to the Convention Center.
Program/Company Name and Booth Number
ATTN: Fern expo/AAFP FUTURE Conference
301 W 13th Street
Kansas City, MO 64105
Shipping to Fern Advance Warehouse
If shipping between June 27 and July 27, 2026, the following is an example shipping label for shipment to the Advanced Warehouse.
Program Name and booth number
ATTN: Fern Expo/AAFP FUTURE Conference
Tforce Freight c/o Crane
10241 NW Transcon Drive
Kansas City, MO 64153
Log in to OneView for additional shipping information.
Full payment is due June 1, 2026.
You have two options to pay:
1. Through exhibitor login.
2. By check (make payable to AAFP) and send to:
AAFP Accounting Division
11400 Tomahawk Creek Pkwy.
Leawood, KS 66211-2672
The AAFP accepts Mastercard, Visa, American Express, and Discover.
All past due balances must be paid in full prior to submitting an application for 2026.
If full payment is not received by the deadline, your exhibit space may be released and any partial payment will be retained by the AAFP.
| April 1 | Online exhibit service kit |
| June 1 | Full payment due | 50% cancellation penalty deadline |
| June 1 | Official program and exhibit guide content deadline (program/product category, residency program by state, and new to show listings) |
| June 27 | Booth activity/celebrity promotion deadline |
| June 27 | Exhibitor housing closes |
Expo Hall Move In
Wednesday, July 29
Open time 3 p.m.
Close time 7 p.m.
Thursday, July 30
Open time 8 a.m.
Close time 2 p.m. (All booths must be fully set and show-ready by this time.)
Expo Hall Hours
Thursday, July 30
3–4 p.m. | Resident-exclusive Hours
4–6 p.m. | Expo Hall Grand Opening
Friday, July 31
9:30 a.m.–4:30 p.m. | Expo Hall Open
Saturday, Aug. 1
9 a.m.–12 p.m. | Expo Hall Open
Expo Hall Move Out
Saturday, Aug. 1
Open time 12 p.m.
Close time 3:30 p.m.
To maintain show integrity, dismantling or packing of materials may not begin until 12 p.m., Saturday, Aug. 1. Exhibitors are expected to make their airline reservations in accordance with this regulation.